About the Department
GENERAL DESCRIPTION OF DUTIES:
The purpose of this classification is to manage and supervise daily accounting operations for the City, as directed by the Finance Director, by applying professional accounting standards to functions undercharge, and to ensure compliance with established regulatory standards concerning municipal accounting operations. This classification provides leadership, direction, and oversight related City financial matters regarding staff, City Management, City Council and applicable boards in the Finance Director’s absence. This position requires knowledge and experience to assume full functions and duties of the Finance Director at a moments notice. Must bring education and experience to contribute to the City's financial success into position with intent of leading all financial aspects of City Government.
The purpose of this classification is to manage and supervise daily accounting operations for the City, as directed by the Finance Director, by applying professional accounting standards to functions undercharge, and to ensure compliance with established regulatory standards concerning municipal accounting operations. This classification provides leadership, direction, and oversight related City financial matters regarding staff, City Management, City Council and applicable boards in the Finance Director’s absence. This position requires knowledge and experience to assume full functions and duties of the Finance Director at a moments notice. Must bring education and experience to contribute to the City's financial success into position with intent of leading all financial aspects of City Government.
Position Duties
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
- Supervises, directs, and evaluates assigned staff: develops and oversees employee work schedules to ensure adequate coverage and control; compiles and reviews timesheets; approves/processes employee concerns and problems and counsels or disciplines as appropriate; assists with or completes employee performance appraisals; directs work; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures.
- Oversees city accounting operations; reviews and verifies accounting data concerning cash receipts, accounts payable, payroll, accounts receivable, bank accounts, bank deposits, pension, and other finance activities; prepares bank transfers for health insurance, payroll, risk management, etc. as needed; verifies/approves bank transfers entered by employees; applies accepted and professional accounting standards to daily functions to ensure compliance with regulatory standards; performs routine audits, bank reconciliations, and grant management as needed.
- Manages daily accounting operations; manages daily accounting operations of payroll, accounts payable/receivable, parking citation, meter collections, cash receipts, grant expenditures, journal vouchers through direct supervision of accounting personnel; reviews and approves the expenditures for accounts payable.
- Analyzes a variety of financial data; reviews and approves journal vouchers from other departments for G/L corrections; researches and approves payroll corrections for accuracy; reviews and approves time sheets and leave requests for employees; reviews and corrects encumbrances as needed; and reviews and corrects retaining accounts.
- Processes a variety of documentation associated with department/division operations, within designated timeframes and per established procedures: receives and reviews various documentation, including sales tax reports, bank agreements, reconciliations, journal vouchers, and payroll records; reviews, completes, processes, forwards or retains as appropriate; prepares or completes various forms, reports, correspondence, and other documentation, including grant schedules, fixed asset schedules, journal vouchers, wage reports, financial reports, and IRS quarterly reports; compiles data for further processing or for use in preparation of department reports; and maintains computerized and/or hardcopy records.
- Assist external auditors with annual fiscal year audit; prepares grant schedule for Annual Comprehensive Financial Report; balances fixed assets accounts and prepares the schedule for Annual Comprehensive Financial Report.
- Prepares and administers Accounting Division and Beach Administration budgets; prepares and submits the operating budget for the beach administration division; prepares and submits the operating budget for the accounting division; reviews and completes the expenditure estimate for beach admin and accounting divisions; and monitors expenditures for budget compliance.
PERFORMANCE APTITUDES
Data Utilization: Requires the ability to coordinate, manage, and/or correlate data. Includes exercising judgment in determining time, place and/or sequence of operations, referencing data analyses to determine necessity for revision of organizational components, and in the formulation of operational strategy.
Human Interaction: Requires the ability to function in a managerial capacity for a division or organizational unit. Includes the ability to make decisions on procedural and technical levels.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to effectively communicate and utilize a wide variety of reference, descriptive, advisory and/or design data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations involving basic algebraic principles and formulas, and basic geometric principles and calculations.
Functional Reasoning: Requires the ability to apply principles of logical or synthesis functions; to deal with several concrete and abstract variables; and to analyze major problems that require complex planning for interrelated activities that can span one or several work units.
Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving broader aspects of organizational programs and operations, moderately unstable situations, or the direction, control and planning of an entire program or set of programs.
Minimum Qualifications
MINIMUM QUALIFICATIONS:
- Bachelor's degree in Public Finance, Public Administration, Business, or related field.
- 5 years of progressively responsible experience in municipal finance administration, or any equivalent combination of education, training and experience which provides the requisite knowledge, skills, and abilities for this job not related to municipal finance.
- Must possess and maintain a valid Florida driver's license.
The City of Naples is a Tobacco-Free Workplace. Applicants for the City of Naples must not have been a user of tobacco products for at least six (6) months immediately preceding an application for employment; and, if hired, must maintain non-use of tobacco products for the duration of employment with the City of Naples. Tobacco is defined as any lighted or unlighted cigarette, cigar, pipe, nicotine dispensing device, other types of smoking product, smokeless tobacco including dip, chew or snuff.
Other Qualifications
ADA COMPLIANCE:
Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).Tasks may involve extended periods of time at a keyboard or work station.
Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.
Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.
Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).Tasks may involve extended periods of time at a keyboard or work station.
Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.
Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.