This position reports to the Senior Executive Assistant to the Chief Executive Officer. The Administrative Assistant serves as a key support role within the CEO’s Office by proactively anticipating needs and executing assigned directives with excellence. While this is a highly administrative position, responsibilities may vary week to week based on the needs of the CEO and the Ministry. The most important responsibility of this role is to consistently demonstrate professionalism, discretion, and confidentiality while completing tasks with accuracy and excellence.
Essential Duties:
- Print agendas and reports.
- Maintain and organize electronic and hard-copy files.
- Manage travel arrangements, including booking hotels, car rentals, and creating itineraries.
- Respond to select phone calls as assigned.
- Book meeting rooms.
- Ensure office supplies remain fully stocked.
- Create and prepare presentations as needed.
- Assist with project management tasks.
- Perform professional administrative tasks, including booking appointments, researching projects, and organizing gifts or flowers.
- Code and reconcile credit card expenses.
- Assist with planning, coordinating, and executing special events (e.g., NXT Level Conference).
- Serve lunches.
- Perform other duties as assigned.