Landmark is a leading provider of engineering, construction, and asset management services for storage solutions in the water, wastewater, power, and industrial markets. We operate throughout North America and have built our reputation on delivering the most challenging projects with a high degree of efficiency and precision.

Challenging the norm and innovating better methods is core to our approach.

Job Summary

The Insurance & Compliance Coordinator supports Landmark’s corporate insurance, bonding, and compliance programs. Reporting to the Sr. Construction Risk & Insurance Manager, this role partners closely with project managers, subcontractors, brokers, and internal stakeholders to ensure that all insurance, licensing, and compliance documentation is accurate, up to date, and aligned with company standards and project requirements.

Responsibilities and Duties

Essential Functions:

• Review, track, and maintain subcontractor insurance certificates to ensure compliance with company standards and project-specific requirements.
• Assist with subcontractor prequalification processes and maintain accurate records of approvals and documentation.
• Support the contract review process by gathering, organizing, and verifying compliance-related documents.
• Coordinate with insurance brokers and carriers to obtain certificates of insurance, endorsements, and policy information as needed.
• Maintain logs and databases for insurance, bonding, licensing, and compliance records, ensuring data integrity and accessibility.
• Provide administrative support for claims management, including collecting required documentation and tracking claim status.
• Manage and maintain business licenses, contractor licenses, and qualifying individual records across multiple jurisdictions.
• Track renewal deadlines and ensure timely submission of all required licenses, registrations, and filings.
• Maintain corporate records, including Canadian minute books, filings, and registrations, ensuring compliance with regulatory requirements.
• Assist with project-specific compliance requirements, ensuring all necessary documentation is in place prior to project execution.
• Prepare compliance reports and support internal and external audits as required.
• Support the coordination and delivery of risk and insurance training sessions.
• Serve as a point of contact for project teams regarding insurance certificate submissions and compliance requirements.
• Perform other duties as assigned by the Manager.

Qualifications and KSAs

Education:

• Associate’s or Bachelor’s degree in Business, Risk Management, or a related field preferred.
• Equivalent combination of education and/or relevant work experience may be considered.
  

  Experience:

• Minimum of 3+ years of experience in insurance, compliance, or construction administration.
• Prior experience with contractor licensing and compliance tracking strongly preferred.
• Experience with business licensing and corporate recordkeeping (including minute books) preferred.
  

  Knowledge, Skills, and Abilities:

• High proficiency in Microsoft Office Suite; experience with compliance tracking systems or software preferred.
• Strong interpersonal, verbal, and written communication skills, with the ability to interact effectively across all levels of the organization.
• Exceptional attention to detail and organizational skills, with a high degree of accuracy.
• Strong analytical and problem-solving abilities, with the capacity to interpret and apply regulatory and contractual requirements.
• Ability to manage multiple priorities and meet deadlines in a fast-paced, deadline-driven environment.
• Ability to work independently while contributing to a team-oriented environment.
• Strong sense of accountability and commitment to maintaining confidentiality and professionalism.
• Consistently uphold the highest standards of business conduct and maintain a positive attitude.

Working Conditions - Mental Demands / Physical Demands / Environmental Factors

• Tools/Equipment Used: Standard office equipment, including computers, peripherals, and telecommunication devices.
• Posture: Primarily sitting, with occasional standing and walking. Ergonomic setup is encouraged to reduce strain.
• Motion: Frequent use of hands and fingers for typing and handling office equipment.
• Lifting: Regular light lifting and carrying (less than 15 pounds), such as laptops and documents.
• Environment: Primarily indoor, climate-controlled office environment. For remote or hybrid roles, maintaining a suitable home office environment is expected.
• Travel Requirements: Minimal travel required.
• Mental Demands: Ability to manage multiple projects, deadlines, and responsibilities simultaneously, often in a fast-paced environment. Ability to maintain composure and productivity under pressure. High levels of concentration and attention to detail are required.

Equal Employment Opportunity (EEO) Statement                                             

Landmark is an Equal Opportunity Employer. Landmark recruits qualified applicants and advances its employees without regard to race, color, religion, sex, gender, sexual orientation, gender identity, gender expression, age, disability, genetic information, ethnic or national origin, marital status, veteran status, or any other status protected by law. We encourage all qualified candidates to apply and will provide reasonable accommodation for qualified individuals with disabilities.

Please note that this job description is not intended to be a comprehensive listing of all activities, duties, or responsibilities required of the employee in this role. Duties, responsibilities, and activities may change at any time, with or without notice.

EOE, including disability/vets