Pay Range $14.69 - $24.48 Hourly - Full time School Year - Calendar Days - 260

Job Title:  Middle School Clerk

Payment Rate:  In accordance with the USD 443 Salary Schedule

Evaluation & Benefits: In accordance with the USD 443 Classified Handbook

FLSA Status:  Non-Exempt

Reports To: Principal/Head Secretary

 

PURPOSE: The Middle School Clerk is responsible for performing a variety of clerical tasks under the direction of the Head Secretary and School Principal.  

 

EMPLOYMENT QUALIFICATIONS:

Education:
 

• High School Diploma or equivalent.
• Associate's degree or equivalent.
  
   

Experience:

 

• 1 year of clerical experience is strongly preferred. 
• Broad range of advanced executive secretary, clerical, accounting, or technical skills. Bilingual skills preferred but not required.
• Experience with a variety of databases and computer software applications such as using advanced word processing or desktop publishing programs, producing query reports, using spreadsheets, etc.

KNOWLEDGE, SKILLS, & ABILITIES:

• The ability to effectively present information and respond to questions from administrators, staff, students, parents, and the public. 
• Ability to calculate figures and amounts such as percentages; ability to add, subtract, multiply and divide.
• Ability to solve practical problems.
• Advanced knowledge of accounting software; database software; Microsoft Office Suite and Google Suite. 
• Problem solving and organizational skills. 
• Ability to attend to details.
• Ability to maintain confidentiality. 
• Excellent computer skills, strong communication skills both verbal and written.
• Be able to evaluate and interpret data and compile written reports in narrative and statistical form.

DUTIES & RESPONSIBILITIES: 

• Assist with answering phones and checking visitors in/out. 
• Assist with facilitating daily substitute teachers and para coverages as needed.  
• Assist with staff timekeeping and enter in missed punches.
• Assist with building key inventory and checkout.
• Translate spoken and written information.  
• Facilitate student laptop operations and work orders.
• Facilitate student laptop setup and password recovery as needed. 
• Organize and maintain an efficient filing system for department materials and documents.
• Cross train with other personnel for additional coverage and assistance when needed.
• Assist with social media updates on behalf of the district.
• Assist with student tardiness and enter information in Skyward.
• Oversee all student additions/drops/transfers in Skyward.
• Send & request student Transfer/Drop Records.
• Oversee and maintain student cumulative folders.
• Run attendance reports and correspond with parents as needed. 
• Assist with generating truancy letters and necessary court paperwork as needed. 
• Use effective written and oral communication skills to convey essential information to students, staff, administrators, parents, and a variety of other community patrons.
• Analyze problems and develop suggestions for solutions.
• Performs other duties as assigned. 
  
   

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT: 

 

• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk and hear. 
• The employee is occasionally required to stand; walk and reach with hands and arms. 
• The employee must regularly lift and /or move up to 50 pounds.  
• Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• The work environment is in an office setting.
• The noise level in the work environment is usually moderate.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.