Broad Scope & Function

The position plans, organizes, directs, manages, and supervises the complex work in preparation and processing of all University Enterprises, Inc. (UEI)  payroll and benefit data; oversees the analysis and reconciliation of payroll accounts, and reviews and ensures the proper preparation of payroll reports and transaction documents.

Reporting Relationship

The position reports directly to and receives general direction from the Director of Finance. Reporting to the position are the Assistant Payroll Manager, Payroll Technician III, and Payroll Technician II.

Salary

• Full range: $6,951-$10,427 per month
• Anticipated hiring range: $7,160-$9,845 per month

Benefits

• After a 6-month waiting period, eligible for work from home for up to two days per week with supervisor approval. Fully in-office on the Sacramento State campus for the first 6 months.
• Participation in CalPERS Retirement Program
• Paid Vacation Time – starting at 10 hours accrued/month
• Paid Sick Time – 8 hours accrued/month
• Paid Holidays – 14 paid holidays per year including paid time off the week between Christmas Day and New Year’s Day as the CSUS campus is closed
• Excellent medical benefits – 100% employer-paid medical & dental for employee-only coverage and low cost for family coverage
• Educational Assistance Program for employees and/or dependents
• Childcare subsidy
• Discounted membership to The WELL, Sacramento State’s on-campus fitness center
• View a comprehensive list of all of the benefits at https://simplebooklet.com/benefitsataglance.

Application Instructions

This position is open until filled.

Please include the following with your application:

• Resume

If this document is not included, your application materials will not be considered. Please include your employment history in the “Employment Experience” section of your application in addition to submitting your resume.

Conditions of Employment

The selected candidate must furnish proof of eligibility to work in the United States. University Enterprises, Inc. is not a sponsoring agency (i.e. H-1B Visa). 

This is a full-time, exempt from overtime, benefited position, covered under the California Public Employees’ Retirement System. Continued employment in this position is dependent upon the mutual consent of University Enterprises, Inc. (UEI) and the employee, and either University Enterprises or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Duties and Responsibilities

1. Plans, organizes, directs, manages, and supervises the preparation and processing of UEI payroll, oversees the analysis and reconciliation of payroll accounts, and reviews and ensures the proper preparation of payroll reports and transaction documents. Sets work priorities and schedules work assignments; and hires, trains, supervises, disciplines, and evaluates staff consistent with UEI policies. Represents payroll functions and operations with both UEI staff and external agencies.
2. Exercises technical authority within State and Federal Labor Laws, UEI policies, procedures, and practices; and communicates with administrators regarding payroll operations.
3. Analyzes the efficiency of payroll operations and implements procedures to improve the timeliness and accuracy of payroll functions; monitors and reviews completed payroll work and insures the accuracy of records and reports prepared by Payroll Technicians.
4. Analyzes, reconciles, prepares, and signs various Federal and State reports such as quarterly reports and W-2’s; analyzes and implements pay information to ensure proper taxation and posting of wages; and reviews and ensures proper payroll deductions are administered.
5. Has responsibility for the development and maintenance of automated payroll methods; managing, evaluating, and developing calculation and transaction codes necessary to ensure accurate processing of Human Resources and Payroll data.
6. Keeps current on laws and information affecting payroll administration. Directs preparation of court-ordered subpoena information and represents UEI at hearings regarding payroll documents. Analyzes, interprets, applies, and dispenses instructions regarding new payroll policies.
7. Develops and manages the operating budget for the Payroll Office; prepares information required by auditors and the justice system.
8. Oversees payroll software system maintenance and implementation. Coordinates internal and external meetings and system setup.
9. Monitors the integrated HRIS/Payroll system and assists with resolving software problems; ensures payroll information regarding hour codes, pay types, deductions, and contributions are accurate.
10. Serves as a resource for Payroll department staff for processing documents and transactions; researches problems; answers inquiries regarding payroll transactions; and discusses payroll concerns with staff.
11. Directs, reviews, and approves the proper preparation of various deductions, functions, and reports, such as Federal and State payroll tax deposits, miscellaneous reports, the calculation and submission of California Public Employees Retirement System payments (CalPERS), workers' compensation, insurance payments, various Tax Shelter Annuity and other retirement deferred compensation payments, and payments to United Way; verifies and approves check requests and invoice payments for payroll services.
12. Monitors and reconciles Payroll and General Ledger Accounts and reviews and approves journal entries for all ACH vendor payments and adjustments to payroll accounts.
13. Reviews and approves payroll batches to be posted in the accounting system.
14. Directs the proper posting of accrued vacation, sick leave, and holiday hours; ensuring all UEI policies and procedures are followed. Oversees and approves preparation of quarterly accruals and accrual letters.
15. Directs the correct preparation and processing of work-study invoices, University billings, and parking fees.
16. Advises supervisors, managers, and employees with issues regarding payroll and works with the Director, Human Resources and the Director, Sponsored Programs Administration regarding payroll-related issues.
17. Provides training to employees and supervisors by phone, and individual sessions and group sessions for automated time and attendance system.
18. Performs other job-related duties as assigned.

Minimum Qualifications

1. Bachelor’s Degree in Business Administration, Finance, and Accounting or a related field or equivalent combination of education and/or work experience.
2. Demonstrated experience in managing the payroll systems and processes for a medium to large organization.
3. Demonstrated substantial work experience and background in payroll transactions, fiscal reporting, and account reconciliation.
4. Demonstrated knowledge of the methods, practices, and principles of payroll preparation. Demonstrated knowledge of accounting theory as applied to payroll transactions and problems.
5. Demonstrated experience with financial record-keeping and tax reporting.
6. Demonstrated experience with automated time and attendance programs such as Ultimate Kronos Group (UKG) Workforce Ready.
7. Demonstrated knowledge of Federal and State laws, ordinances, and regulations affecting the maintenance of payroll records and determination of proper payments. Demonstrated knowledge of methods and requirements for the preparation and submission of payroll taxes and CalPERS reports.
8. Demonstrated experience hiring, training, supervising, developing, disciplining, and evaluating staff.
9. Demonstrated ability to plan, organize, direct, manage, and supervise the preparation and processing of UEI payroll. Demonstrated ability to oversee the analysis and reconciliation of payroll accounts, and reviews and ensures proper preparation of payroll reports and transaction documents. Demonstrated ability to set work priorities and schedule work assignments.
10. Demonstrated experience in the preparation and monitoring of budgets.
11. Demonstrated experience in the use of computer systems and software applications related to payroll and accounting functions.
12. Demonstrated ability to perform research and analyze and evaluate information regarding payroll transactions.
13. Demonstrated experience with maintenance of proper records and controls.
14. Demonstrated ability to serve as a resource for resolving a variety of payroll questions and concerns from UEI staff.
15. Must be fingerprinted and pass a background check. Must continue to meet the established standards.

Preferred Qualifications

1. Completion of advanced education training in Payroll Management, such as American Payroll Association Certified Payroll Professional.
2. Demonstrated experience using the payroll and accounting modules of Finance Enterprise accounting software and UKG Workforce Ready.

Physical Requirements

With or without reasonable accommodation: Sit for extended periods; frequently stand and walk; manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer, telephones, calculators, copiers, scanners, printers, and fax machines.

Working Conditions

Work is performed in an office environment; continuous contact with staff and the campus community.

Work Schedule

• 40 hours per week
• Monday-Friday
• Academic years hours (August-May): 8:00 am - 5:00 pm
• Summer hours (June-August): 7:30 am - 4:00 pm
• After a 6-month waiting period, eligible for work from home for up to two days per week with supervisor approval. Fully in-office on the Sacramento State campus for the first 6 months.