Position Title: Human Resources Coordinator
Reports To: Chief People Officer
Department: Human Resources
FLSA Status: Non-Exempt
Job Summary:
The Human Resources Coordinator assists with the administration of the day-to-day operations of the human resources functions and duties. The HR assistant carries out responsibilities in some or all of the following functional areas: departmental development, HRIS, employee relations, training and development, benefits, compensation, organization development, executive administration, and employment.
Essential Duties & Responsibilities:
- Assists HR personnel with programs, procedures, and guidelines to help align the workforce with the strategic goals of the company.
- Prepares and maintains reports that are necessary to carry out the functions of the Human Resources department. Prepares periodic reports for management, as necessary or requested.
- Maintains associate files and the HR filing system;
- Periodically audits HR information to ensure accuracy.
- Assists employees with any benefit claim issues or concerns.
- Assists with the day-to-day transactions of the 401(k) plan and processes employee loans and applications.
- Assists with sorting and reviewing incoming resumes. Manages the flow of paper applications and manages the recruiting email box.
- Schedules interviews for the hiring manager.
- Conducts reference checks and preliminary background checks on candidates.
- Mails out the candidate offer letter packet as requested and tracks return.
Additional Duties & Responsibilities:
- Employee orientation, development, and training logistics and record keeping
- Compensation and benefits administration and record keeping
- Employee safety, welfare, wellness, and health reporting
- Maintain employee files and the HR filing system
- Assist with the day-to-day efficient operation of the HR department
Supervisory Responsibilities:
No supervisory responsibilities.
Education & Experience:
- A Bachelor's Degree is required.
- 1 to 2 years of general business experience, Human Resources experience preferred.
- Fluent in English and Spanish
Knowledge, Skills & Proficiencies:
- Excellent computer skills, including Word and Excel in a Microsoft Windows environment.
- Effective oral and written communication skills.
- General knowledge of various employment laws and practices.
- Excellent interpersonal skills.
- Skills in database management and record keeping.
- Able to exhibit a high level of confidentiality.
- Excellent organizational skills.
- Must be able to identify and resolve problems in a timely manner.
- Must be able to gather and analyze information skillfully.
Physical Requirements/Working Environment:
This position works under usual office conditions. The employee is required to work at a personal computer as well as be on the phone for extended periods of time. Must be able to stand, sit, walk and occasionally climb. The incumbent must be able to work extended and flexible hours and weekends as needed. Physical demands include ability to lift up to 50 lbs.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Travel:
Work may involve some driving/traveling to assigned clinics.
Disclaimer:
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.