OBJECTIVE: 

Amplify Association Management (Amplify) is an association management company (AMC) that specializes in full-service management for non-profit professional and trade associations. We become a strategic partner to our clients to elevate the impact of their mission, members and industry.

The Event Coordinator will join a motivated team of account executives, meeting professionals, marketing director, and program managers to improve partner outcomes. The ideal candidate will have strong organizational, communication and problem-solving skills to help deliver successful meetings and events.

This individual will provide event support across multiple Amplify clients and internal meetings, assisting with logistics, scheduling, and on-site execution. The ideal candidate will be highly organized, detail-oriented, and motivated to contribute to the success of Amplify and its clients.

ESSENTIAL FUNCTIONS

• Coordinate event logistics, including room setup, food and beverage, audio visual support, registration, and materials.
• Independently manage assigned aspects of events from start to finish, coordinating with team members as needed.
• Support speaker, sponsor, and volunteer coordination.
• Manage vendor and contractor relationships to ensure smooth event execution.
• Assist with tradeshows, including inventory management, shipping, and on-site setup.
• Support event marketing and communications, including proofing materials
• Track event budgets, registrations, and maintain client files.
• Provide day-of support to ensure events run smoothly and meet client expectations.
• Perform day-to-day administrative duties and event preparation tasks that support office operations, efficiency, and overall event success.

COMPETENCIES

• Highly organized with excellent attention to detail
• Adaptable and able to thrive in a fast-paced, changing environment
• Efficient and effective at managing multiple projects and deadlines
• Proactive problem-solver, able to identify and implement solutions independently
• Strong communication skills, both written and verbal
• Collaborative and humble team player
• Stellar customer service and client-focused mindset
• Critical and strategic thinking to anticipate needs and challenges
• Professional confidence and composure, even under pressure
• Strong time management and prioritization skills
• Ability to use standard desktop applications (Microsoft Word, PowerPoint, Excel, etc.) and database systems
• Comfortable using general office equipment and technology tools
• Able to manage multiple stakeholders, including clients, vendors, and internal team members

TRAVEL

• This position requires some travel. Travel will generally be regional and national requiring some nights and weekends.

SUPERVISORY RESPONSIBILITY

• This position does not have supervisory responsibility.

PREFERRED EDUCATION AND EXPERIENCE

• Undergraduate degree (BA or BS) preferred, with a focus in event management, hospitality, or a related field. One to three years of experience in event coordination, meeting planning, or a related role.

BENEFITS

• Medical, Dental and Vision insurance
• FSA and HSA available
• Cellphone and Wellness reimbursement
• Paid Parental Leave
• 401(k) with 9% company match
• On-site fitness center and golf simulator
• Tuition reimbursement program