ITASCA ISD

                                                                                                                                                                Job Description: PEIMS Coordinator

Job Title:	PEIMS Coordinator	Duty Days:	226
Reports:	Superintendent	Pay Grade:	1
Dept/School:	Information Technology	Pay Schedule:	Admin/Prof
Wage/Hour:	Exempt	Date Revised:	April, 2026

 

Primary Purpose:

Coordinate the collection and reporting of district Public Education Information Management System (PEIMS) data.

 

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

• Ability to maintain accurate and auditable records


• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing


• Proficient keyboarding and file maintenance skills


• Ability to meet established deadlines


• Strong organizational, communication, and interpersonal skills

Experience:

• Two years experience in school district administrative support position requiring collecting and entering data; experience using coding systems; Three years secretarial experience, preferably in a public education environment.

 

Major Responsibilities and Duties:

Records and Reports

• Coordinate the collection, integration, and formatting of all data required for PEIMS submission according to PEIMS Data Standards.


• Work cooperatively with campus, business office, and central office staff to collect, organize, and format data required to submit district PEIMS data in a timely manner.


• Run edits, reports, and verification checks on data to ensure accuracy of information.


• Distribute edits and reports to principals and appropriate staff for analysis, verification, and correction.


• Submit complete and accurate PEIMS data in Texas Education Agency (TEA)-prescribed format to education service center (ESC) for processing using computer terminal or personal computer.


• Verify data submitted to TEA and submit corrections in a timely manner.


• Enter alphabetic, numeric, or symbolic data from source document using online computer terminal or personal computer.


• Key and verify results according to procedures provided.


• Recognize and correct errors in original data prior to processing.


• Print reports using database information including attendance reports, class or personnel rosters, end-of-semester reports, or accounting reports.


• Prepare correspondence, forms, reports, etc., for the department head and other department staff members using personal computer.


• Compile pertinent data as needed when preparing various state and local reports.


• Maintain physical and computerized departmental files.


• Maintain student records as needed.

 

Training and Technical Support

• Provide training and support to campuses and business and personnel office staff responsible for processing PEIMS data.


• Receive PEIMS-related information from ESC and TEA and disseminate to other staff in a timely manner, including updates to PEIMS Data Standards.


• Attend all regional PEIMS workshops and disseminate information to appropriate staff.

 

 

Professional Conduct

• Demonstrates ability to remain calm and withstand pressures.


• Demonstrate the flexibility to changes in routine and adapt quickly to changing situations.


• Reliable and responsible attendance and punctuality


• Demonstrates respect, courteousness to peers and visitors and assist fellow workers willingly.


• Avoid speaking ill of the district and district personnel.

 

Other

• Report to work in a timely manner according to assigned schedule.


• Participate in professional development to improve skills related to job assignment


• Comply with policies established by federal and state law, State Board of Education rule, and local board policy.


• Compile, maintain, and file all physical and computerized reports, records, and other documents required.


• Maintain confidentiality of information.


• Answer incoming calls, take reliable messages, and route to appropriate staff.


• Maintain a schedule of appointments and make travel arrangements for department and staff.


• Receive, sort, and distribute mail and other documents to department staff.


• Perform other duties as assigned by the supervisor or other administrator that are consistent with general requirements and qualifications for the position.

 

Supervisory Responsibilities:

• In directly supervise campus secretaries on PEIMS data.

 

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors

The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions and expectations.

Tools/Equipment Used: Standard office equipment including personal computer and peripherals; printer, copier, fax machine, shredder, calculator, telephone, electronic mobile devices, projector and display monitor

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting; Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching; Vision Abilities: Close vision and color vision; Lifting: Occasional light lifting and carrying (10-50 pounds); Environment: Occasional districtwide travel; occasional statewide travel; Mental Demands: Work with frequent interruptions; maintain emotional control under stress; able to work with demands of deadlines