Oak Hall School is seeking an Administrative Assistant for our Upper School (Grades 9-12), to serve as the initial point of contact for students, families, and faculty in our school community. Providing both a warm and professional welcome, and vital support services, the Administrative Assistant plays a central role in supporting the needs of many constituents in our school community. These include: 

• Support the mission of Oak Hall School in all aspects of student and family engagement
• Cheerfully and professionally greet and assist parents and visitors;  check in all visitors using Raptor security system
• Provide clerical and administrative support for Upper School Administrators 
• Support operator for the school’s multi-line phone system; cheerfully answer and direct calls appropriately, provide accurate information and assistance to callers; take messages for staff and students (according to policy)
• Serves as Security emergency contact for US
• Coordinate and schedule substitute teachers as needed
• Monitor and ensure accurate recording of leave requests for all US faculty and staff absences in Paycom  
• In collaboration with the Director of the Upper School and the Marketing and Communications team, produce and disseminate communications as needed for the US 
• Sort and distribute Upper School incoming mail; prepare outgoing mail, daily
• Execute student attendance procedures accurately and timely, daily
• Complete the Upper School lunch order accurately and timely, daily
• Manage the Student Sign-in/out register, daily
• Prepare the daily announcements, daily by close of business the previous day 
• Distribute school approved first-aid/OTC medicines to students, and log appropriately
• Complete and submit all Upper School injury Insurance claim forms and parent letters, daily as needed
• Provide clerical and administrative support to the Upper School team, as needed
• Maintain Upper School student files and cumulative folders, as needed
• Maintain Veracross database for Upper School students and Faculty, as needed
• Respond to all outgoing student records requests, initiate records requests for incoming students  
• Maintain and replenish Upper School office supplies and copier supplies, as needed 
• Order supplies for and produce student awards; posting award lists, order and update permanent plaques, etc.
• Assist in compilation of School Directory, annually
• Contribute positively to staff and student morale; maintain a welcoming, positive, pleasant demeanor to all constituencies
• Be a role model of integrity and professionalism
• Meet regular and predictable attendance requirements, including attending division and other school meetings, professional days, staff training, and other required events
• Adhere to School policies as described in the Employee Handbook and other materials 
• Cheerfully embrace other duties as assigned