THIS POSTING IS FOR A TEMPORARY HEAD OFFICE PROFESSIONAL- HOMELINK POSITION
A PDF of the job description is attached.
OFFICE PROFESSIONAL JOB TERMS
Perform all functions necessary for the efficient operation of a school front office. Work independently in the performance of secretarial duties for the director and/or other building staff. Directs and coordinates clerical tasks for the building office.
TERMS OF EMPLOYMENT:
Work Hours/Days: 8 hours/Temporary- Remainder of 25-26 School Year
Salary: Per PSE Office Professional CBA, Group III
Benefits: Per PSE Office Professional CBA, board policy and procedures
In accordance with RCW49.60, the Lake Stevens School District does not discriminate in employment and schools. The Lake Stevens School District provides Equal Education and Employment discriminate in employment and schools. Lake Stevens School District provides Equal Educational and Employment Opportunity without regard to race, creed, color, national origin, sex, handicap/disability, sexual orientation including gender expression or identity, creed, religion, age, veteran or military status, use of a trained dog to guide or service animal by a person with a disability, and provides equal access to the Boy Scouts and designated youth groups. The district complies with all applicable state and federal laws and regulations to include, but not limited, Title IX, Title VI of the Civil Rights Acts, Section 504 of the Rehabilitation Act, RCW 49.60 "The Law Against Discrimination," and RCW 28A.640 "Sex Equity," and covers, but is not limited to, all district programs, courses, activities, including extracurricular activities, services, access to facilities, etc. Inquiries regarding compliance procedures should be directed to Lake Stevens School District, 12309 22nd St. NE, Lake Stevens, WA 98258, Attention: Title IX and Civil Rights Officer, John Balmer, 425-335-1500, [email protected] or ADA Compliance Officer and Section 504 Compliance Officer, Gina Anderson, (425) 335-1500, [email protected].
From PDF Description
6400 - Head Building OP – ALE Page 1 Update 4/26
LAKE STEVENS SCHOOL DISTRICT NO. 4
JOB DESCRIPTION
POSITION: Head Building Office Professional - ALE
REPORTS TO: Alternative Learning Experience Admin
DIRECTS:
SUMMARY: Perform all functions necessary for the efficient operation of a school front office. Work
independently in the performance of secretarial duties for the director and/or other building staff. Directs and
coordinates clerical tasks for the building office.
Program Description: Alternative Learning Options provide non-traditional educational alternatives for students.
The programs include: Open Doors, Secondary Distance Learning, Graduation Alliance, and Re-Entry. The Head
Building Office Professional for the Alternative Learning Experience (ALE) at Lake Stevens School District is
responsible for managing administrative tasks, supporting students and staff, and ensuring smooth operations of the
ALE office. This role aligns with the district's Foundation for Excellence by fostering a safe, inclusive environment and
supporting the success of each student.
ESSENTIAL DUTIES AND RESPONSIBILITIES.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed
below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions. Other duties may be assigned.
• Keep director informed of significant and important items requiring review or action
• Know and apply all Alternative Learning Experience compliance laws, guidelines and regulations
• Oversee the secretarial/clerical functions of the office to ensure work is one in an efficient and timely manner
• Direct paraeducators assigned to assist in the office
• Organize and efficiently accomplish assigned office tasks
• Perform secretarial duties for building staff
• Format, type and edit correspondence, memoranda, flyers, forms and reports on computer equipment;
compose, duplicate and distribute materials as needed
• Responsible for the general atmosphere and appearance of the front office. Respond in a warm, professional
manner to all telephone callers. Greet, with a supportive manner, all visitors, staff and students coming to the
office
• Schedule appointments, keep calendar, and arrange meetings for staff as necessary
• Register new students and maintain student site and off-site records including attendance, discipline, and
health information, and schedule changes
• Maintain all student records, reports and transcripts, and schedules
• Compile and maintain records of yearly reports as required by specific District departments and State and
Federal regulations
• Maintain current staff hours, attendance , obtain, and submit required paperwork for payroll
• Manage staff absences and replacement substitutes
• Arrange for classified substitute employees as necessary
• Update teacher, substitute teacher, and classified employee handbooks
• Oversee building budgets and generate reports as needed
• ASB budgets, reports, reconciliations
• Maintain building inventory and order supplies
• Compile supply orders for building and distribute as needed
• Maintain master lists of security related information. Issue building keys and security access numbers
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6400 - Head Building OP – ALE Page 2 Update 4/26
• Oversee health room and provide basic services in the absence of a nurse
• Maintain inventory and check in/out curriculum materials
• Attend office, staff, and/or building meetings
• Produce daily the building news bulletin
• Communicate with staff and parents on a consistent and frequent basis regarding upcoming events
• Know and follow district policies and procedures
• Assist with the coordination of emergency drills
• Remain flexible and team-oriented
• Promote and practice professional growth and development
• Perform other duties as may be deemed necessary for the efficient operation of the building and/or program
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each
essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
1. High school diploma or equivalent
2. Formal education in modern business office practices
3. Three years secretarial or related office experience, preferably in an educational setting. Additional related
experience may substitute for formal education as deemed appropriate.
4. Experience working in a public alternative school or parent co-op setting serving K-12 students
CERTIFICATES, LICENSES, REGISTRATIONS
1. Valid Washington State driver’s license
2. First Aid/CPR card
LANGUAGE SKILLS
Ability to speak or otherwise communicate effectively in the English Language. Ability to read, comprehend,
and interpret documents, schedules and procedure manuals in English as determined by an assessment.
Ability to write routine reports and correspondence.
MATHEMATICAL SKILLS
Ability to apply concepts of basic and business mathematics.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete and abstract variables. Ability to
interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
OTHER QUALIFICATIONS, SKILLS AND ABILITIES
• Verifiable effective oral, written and interpersonal communication skills
• Demonstrated secretarial skills
√ Keyboarding 55 wpm
√ Ability to use correct grammar and punctuation
√ Ability to use a variety of office machines
• Proficient computer skills including the use of Microsoft Excel, Word, Google platform (or similar
graphics program), and the Internet
• Proficient in the use of WSIPC database as it applies to student records, and budget
• Ability to perform tasks and projects with a high degree of accuracy and attention to detail
• Ability to work under pressure with constant interruptions, and meet deadlines
• Ability to handle confidential matters professionally
• Demonstrated abilities in self-direction and sound judgment
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6400 - Head Building OP – ALE Page 3 Update 4/26
• Understanding of Washington State Labor laws and regulations as they apply to school district student
practices
• Ability to compile data and write reports, memos and letters with minimal direction from the building
principal
• Demonstrated skills and/or abilities in: self-motivation, independent judgment, critical and analytical
thinking, organizational and project time management
• Ability to maintain a positive attitude at all times
• Willingness to learn and apply new skills to accommodate a changing work environment
• Ability to work under pressure and meet deadlines
• Ability to remain flexible to change in assignments or situations
• Know and follow district policies and procedures
• Ability to practice ethical and professional standards of conduct, including confidentiality
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, and frequently required to walk
or stand; lift and carry objects weighing up to 30 pounds a distance of 50 feet; perform repeated pushing and
pulling movements; reach with hands and arms; and use the hands to handle, finger, or feel objects, tools, or
controls. The employee will frequently bend or twist at the neck and trunk while performing the duties of this job.
Successful performance requires specific vision abilities that include close vision, distance vision, and peripheral
vision.
WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions.
There are no unusual environmental conditions. Typically, the noise level in the work environment is moderate.
PRIMARY WORKING RELATIONS:
• Director of Assessment and Student Services
• Faculty, staff and students
• Parents of students and general public
TERMS OF EMPLOYMENT:
Work Hours/Days: 8 hours/200 days during fiscal year
Salary: Per PSE Office Professional CBA, Group III
Benefits: Per PSE Office Professional CBA, board policy and procedures
EVALUATION: Director of Assessment and Student Services
The information contained in this job description is for compliance with the American with Disabilities Act (ADA) and is not an exhaustive list of
the duties performed for this position. The individuals currently holding this position perform additional duties and additional duties may be
assigned.
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