Upper School Registrar & Administrative Assistant

www.hollandhall.org | 5666 E. 81st Street, Tulsa, Oklahoma 74137

 

POSITION SUMMARY 

The Registrar is responsible for maintaining all student academic records, preparing transcripts, verifying fulfillment of graduation requirements, grade point average calculations, and responding to Alumni requests for transcripts when needed. The position also serves as the Assistant to College Counseling and is responsible for the online submission of all school documents which support a student’s college application.  

 

JOB DUTIES  

• Coordinates the college application process. 


• Manages student permanent files and student transcripts. 


• Oversees the National Merit Scholarship Program and the Oklahoma Academic Scholars program and all related paperwork, submissions and correspondence. 


• Management of college application materials and submission documentation.  In Scoir, (College Counseling software), maintain accurate records of student applications, deadlines, overseeing transcript uploads, standardized testing data and GPA data.


• Oversees the College Counseling budget with spending approvals from the Director of College Counseling. Maintain accurate records of departmental expenses and assist with reimbursement processing in coordination with the Director of College Counseling and the Business Office.


• Renews and manages all professional organization memberships for the department. 


• Supports the Director of College Counseling and college counselors as needed. 


• The above essential functions are intended to describe the general nature and level of work being performed.  They are not intended to be an exhaustive list of all duties, responsibilities, and skills.