Position Summary

SQM is seeking a motivated and detail-oriented Business Administrator to support production, procurement, and supply chain operations within a manufacturing environment. This role combines administrative support with purchasing and supplier coordination activities, including ERP data management, order processing, reporting, and supplier communication. The scope of responsibilities may vary based on experience and business needs.

Key Responsibilities

• Perform day-to-day administrative support functions in production and procurement, including data entry, filing, reporting, and answering telephones
• Process production orders, purchase orders, BOMs, requisitions, and special orders within the ERP system
• Create Sales calculations for products
• Perform purchasing activities, including supplier communication, order placement, follow-up, and delivery tracking
• Identify, select, and support supplier relationships based on performance, cost, quality, and delivery
• Monitor order status and resolve issues related to delivery delays, pricing discrepancies, warranty concerns, or quality issues
• Assist with material costing, price structure analysis, and procurement benchmarking
• Create reports for internal stakeholders and customers
• Maintain accurate documentation, records, and master data for purchasing and supply chain activities
• Effectively support company personnel and interface with suppliers in a professional manner
• Perform other duties as assigned

Knowledge, Skills, and Abilities

• General office and administrative experience
• Purchasing and supply chain knowledge, preferably in a manufacturing environment
• Strong organizational skills with attention to detail
• Ability to manage multiple priorities and meet deadlines
• Effective verbal and written communication skills
• Strong customer service and interpersonal skills
• Ability to work collaboratively and adapt to changing priorities
• Proven analytical and problem-solving skills
• Ability to assist others in the use of purchasing or ERP systems
• Proficiency with Microsoft Office products (Outlook, Word, Excel, PowerPoint)
• ERP system experience preferred (Microsoft Dynamics AX a plus)
• Knowledge of electronics and mechanical components preferred

Minimum Qualifications

• High School Diploma required
• Relevant experience may be substituted for formal education
• 1–2 years of experience in an administrative, purchasing, or supply chain role

Preferred Qualifications

• German language skills are a plus
• Purchasing experience in electronic components is a plus
• Associate’s degree in business administration, Operations, Supply Chain, Procurement, or related field preferred

About SQM: 

Superior Quality Manufacturing LLC (SQM) is a manufacturing subsidiary of INIT Innovations in Transportation, Inc., an established and industry-leading group developing advanced fleet management systems for public transit.  

Equal Opportunity Employer

SQM is an Equal Opportunity Employer and is committed to creating a diverse and inclusive workplace.