Job Summary

The Invoice Specialist�s main goal is the accurate and timely processing of vendor invoices for assigned Hogan locations. In addition, the Invoice Specialist will answer Vendor billing inquires or provide direction in a friendly and professional manner; work within Hogan�s filing system, process invoices from third-party websites, as well as providing administrative support to the Service Managers when requested.

Essential Duties and Responsibilities

• Manages PO log and reports to ensure timely processing of invoices.
• Calls and/or email�s Vendors for outstanding invoices.
• Provide information to Vendors regarding invoicing questions.
• Create work orders for the Service Shops.
• Manage third-party billing websites like Corcentric and Fleet Charge.
• Create Purchase Order Numbers for Vendor Sublet invoices.
• Upload and save completed invoices to DocuWare.

Requirements

• High school diploma or GED required
• 1+ years administrative support
• 1+years in the transportation industry preferred
• Service billing a plus
• Strong organizational skills with great attention to detail
• Excellent customer service and phone etiquette skills
• Excellent communication skills, both verbal and written
• Ability to project positive and friendly behaviors
• Proficient in Word, Excel, Outlook and Firefox/Chrome.

Physical demands

N (Not Applicable) Activity is not applicable to this position.

O (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly) Position requires this activity more than 66% of the time (5.5+ hrs/day)

Physical Demands Lift/Carry

Stand F 10 lbs or less O

Walk F 11-20 lbs O

Sit F 21-50 lbs O

Manually manipulate F 51-100 lbs N

Reach outward F Over 100 lbs N

Reach above shoulder O

Climb O Push/Pull

Crawl N 10 lbs or less O

Squat or Kneel O 11-20 lbs O

Bend O 21-50 lbs O

Grasp O 51-100 lbs O

Speak C Over 100 lbs N

Other Physical Requirements

Vision: Near, Color, and Peripheral

Sense of Sound: Standard

Sense of Touch

Work Environment

Office