Position Summary   

The Administrative Assistant is responsible for ensuring the PROFIL office operates efficiently in alignment with established standards. This role supports the President and the leadership and sales teams with day-to-day operations.

Key Responsibilities & Essential Functions

• Provide administrative and clerical support to President and leadership staff; calendar management for respective executives
• Serve as a point of contact for internal administrative and office-related needs
• Organize customer visits, internal/external meetings and special events (conference room set up, welcome TV communication, coordinate catering, notice to participants, post-meeting clean up, etc.)
• Arrange travel and accommodations and submits expense reports on behalf of management
• Communicate/distribute company-wide messages concerning office related announcements, events and office etiquette
• Respond to maintenance requests and serve as point of contact for office inquiries; maintain shared resources such as copiers, printers, and office equipment
• Track usage of company-owned business vehicles, including maintaining logs, scheduling maintenance and repairs, and coordinating insurance-related documentation
• Participates in employee event committee
• Conduct clerical duties including filing, processing incoming and outgoing mail, answering and returning phone calls, preparing documents, maintaining clean office environment,  and ordering  and restocking supplies and refreshments.
• Process employee expense reimbursements (safety shoes, safety glasses, etc.); orders bereavement and special occasion items for employees
• Professionally maintain confidential data, information and concepts

Assist in ad-hoc projects as needed