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Executive Secretarial Support Experienced Professional

@ Hitachi
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Krakow, Lesser Poland, Poland
HybridFull Time
Responsibilities:Administrative support, Confidential support, Documentation
Requirements Summary:8+ years executive assistant experience; strong organization; cross-timezone; hybrid work; MS Office; fluent English.
Technical Tools Mentioned:Microsoft Office
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Job Description

Location:

Krakow, Lesser Poland, Poland

Job ID:

R0123882

Date Posted:

2026-03-27

Company Name:

HITACHI ENERGY SERVICES SP. Z O.O.

Profession (Job Category):

Administration & Facilities

Job Schedule: 

Full time

Remote:

No

Job Description:

The Opportunity: 

We are looking for a versatile Executive Assistant who will be focused on supporting two teams and executives of Cybersecurity and IARIC – Internal Audit, Risk and Internal Control, as well as his/her direct leadership team in their day-to-day office activities.

 

How You'll Make an Impact

  • Administrative support: Performs various administrative activities, including taking ownership of the executives’ agenda/schedule and expense reports.
  • Confidential support: Acts as point of contact for internal/external enquiries by phone and email, initiates action and makes judgments about urgency of issues. Provides confidential support to individual executives and/or management team members.
  • Documentation: Researches, compiles, verifies, and analyzes information. Prepares reports, presentations, organization charts and related correspondence. 
  • Communication - Responsible for different communication tasks, ensuring knowledge and information is shared and keeping others up to date. 
  • Processes - Implements Hitachi Energy processes and initiates continuous improvement of administrative processes and procedures to maximize efficiency and effectiveness.
  • Events: Arranges business critical internal/external events, including meeting agendas, travel arrangements, itineraries, accommodation, conferences, visiting speakers etc.
  • Obtaining and organizing information for use in conferences, speeches, and reports as requested by the Executive
  • Editing, proofing, formatting, document design/production, form filling, and data entry. Scheduling/coordinating meetings, diaries, and travel arrangements
  • Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources
  • Organizational knowledge (i.e., financial processes, authorization processes, eg.)

 

Your Background:

  • 8+ years’ experience in Executive Assistant roles supporting Senior Leaders.
  • Excellent organizational skills, with the ability to manage multiple tasks and priorities effectively.
  • Ability to operate in a fast-paced environment with high level of complexity.
  • Flexibility to work over time zones and in hybrid/remote environment
  • Strong communication and stakeholder management skills.
  • Ability to proactively anticipate needs, work independently and take initiative.
  • Proficiency in Microsoft Office suite of applications.
  • Fluency in English, both written and spoken

More About Us: 

We pride ourselves on offering a holistic range of competitive benefits to support your financial, physical and mental wellbeing and personal development. We want you to truly thrive with us, in work and out. 

We can provide more information during the recruitment process.

We are committed to full transparency and compliance with all legal requirements, ensuring that every candidate knows exactly what to expect at each stage of the recruitment process. Once the process is successfully completed, we will share detailed information about financial conditions and benefits with the selected candidate. Before signing the employment contract, you will receive all remaining details of the offer, giving you the time and space to review everything carefully.*

*Applicable  only for Poland location align with local law regulations 

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.