High Point University is currently seeking a full-time University Scheduler. This position manages university-wide event reservation system and requests. Works closely with numerous academic, administrative units on campus, and auxiliary partners, to ensure appropriate facility usage.

QUALIFICATIONS:

Education

• Bachelor’s degree required

Experience and Training

• A minimum of one year of related experience, an equivalent combination of education and experience, or one year of work experience in a directly related capacity
• Preferred experience with scheduling software (25Live) and/or facility reservations on a large scale

Knowledge, Skills, Ability:

• Word processing and/or data entry skills
• Ability to communicate in a positive manner
• Ability to execute multiple job functions
• Ability to focus on details and prioritize
• Proficiency with Microsoft products and willingness to learn various computer programs
• Demonstrated ability to be a fast learner and a fast starter in a continuously evolving technological environment
• Requires a self-starter working independently with strong interpersonal skills
• Skilled in general software troubleshooting
• Excellent interpersonal, written, and oral communication skills
• Ability to perform moderate physical work
• Ability to generate and prepare utilization reports in 25Live and other space audit reports as needed

ESSENTIAL FUNCTIONS:  

• Primary scheduler of the University’s spaces for academic and non-academic events
• Collaborates with IT and Registrar’s Office to ensure facility data and event/class reservations are correct and updated in 25Live scheduling system
• Maintains the 25Live event scheduling software
• Completes reservations while considering the university events calendar, academic facility regulations and policies, and with high standards of accuracy, timeliness, and professionalism
• Ensures event requestors follow the requirements for hosting an event on campus: including ensuring security request forms, campus enhancement work orders, and catering orders are submitted in a timely manner
• Works with catering department to ensure all events have approved space confirmations
• Some administration responsibilities including but not limited to invoicing, billing, maintaining budgets, reconciling p-cards, ordering supplies and executing vendor contracts
• Responsible for managing and balancing expenses made within the Department of University Events Budget lines, submitting all requisitions and orders
• Maintains positive work atmosphere by acting and communicating effectively with students, students’ parents, faculty, co-workers and managers
• Periodically design and host 25Live training sessions for faculty, staff and student groups
• Update 25live training materials and policies on the University’s Event webpage
• Assists with major University-wide events such as Commencement, opening Convocation, Alumni and Family weekends that require the full events team
• Handles multiple projects simultaneously; manages in the midst of occasional changing dynamics (time, location, people, etc.); effectively communicates and interacts with high profile individuals (administration, trustees, donors, university guests, VIPs, etc)
• Other duties as assigned

For more information regarding this position, please contact Melissa Anderson, Vice President for Institutional Events and Protocol at[email protected].