REPORTS TO	Director of Career and Technical Education
FLSA STATUS	Non-Exempt	SUPERVISES	No
JOB FAMILY	Administrative Support	FTE	1.0
WORK CALENDAR	248	GRADE	O
APPROVED		REVISED	3/27/2020

 

SUMMARY: Under general direction, coordinate, monitor and support various areas of responsibility in the department to include but not limited to budgeting, scheduling, communication and organization.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Oversee day-to-day operations of the department.


• Answers and screens phone calls, directs inquiries to appropriate party, receives visitors, students and staff; responds to inquiries about Career and Technical Education or a specific CTE program, identifies sensitive issues and brings them to the immediate attention of the supervisor.


• Assist with multimillion dollar budget and grant related processes, and ensures compliance for all expenditures.


• Manage administrative functions, including preparing correspondence, memos, reports, developing recordkeeping systems, Board reports, and forms.


• Support with CTE Events and special projects.


• Serve as liaison between staff and community, including screening complaints, communicating District and CTE policies and procedures, and providing follow-up as required.


• Provides support to CTE teachers and CTSO high school and middle school advisors for travel, professional development and CTE procedures.


• Review timesheets for CTE staff curriculum writing and additional hours.


• Process Electronic Personnel Action Requests (ePars) for CTE staff additional hours and additional duties.


• Reconcile P-card for CTE director, CTE department, and Culinary department.


• Monitors CTSO Chapter Awards for submission to West-MEC for reimbursement.


• Perform on-line requisitioning for all CTE programs in compliance with grant funding.


• Liaison for CTE Tech support in ordering and coordinating technology equipment, software, and licenses.


• Coordinate with accounting specialist regarding grant compliance and reimbursement.


• Follow-up on orders placed, resolve problems and verify receipt of items.


• Monitor and inventory supplies.


• Under the direction of the Director, assist in developing operating procedures and guidelines for effective and efficient operations of the office.


• Establish and maintain good rapport with students, employees, community members and vendors.


• Maintain a high level of ethical behavior and confidentiality.


• Other job related duties as assigned. 

EDUCATION:

• High School Diploma or GED required.


• Associate’s degree in Business, Management, or related field preferred. 

EXPERIENCE:

• Three (3) years of increasingly responsible administrative support experience involving frequent contact with the public.


• Experience in finance, purchase orders, ticketing, cash collection, invoicing and accounts payable.


• Customer service experience.


• Experience with Microsoft, Google, and Excel


• Experience with website development and management. 

COMPUTER SKILLS:

• Competency in computer literacy, Microsoft Word and Excel. 

LICENSING/CERTIFICATIONS:

• Obtain and maintain a valid Arizona Identity Verified Prints (IVP) Fingerprint Clearance Card (AZ IVP FPCC).

KNOWLEDGE OF:

• Standard practices, methods and materials of assigned work.


• Techniques and methods for organizing, prioritizing and monitoring work.


• Business math concepts.


• Filing and record-keeping principles.


• Applicable federal, state and local laws, codes, regulations.


• Occupational hazards and applicable safety principles and practices.


• Uses and properties of supplies and equipment.


• Customer service principles.


• Modern office technology. 

SKILL IN:

• Composing and maintaining basic original documents including reports, and correspondence.


• Performing basic original research, compiling and assembling data.


• Maintaining and updating data and documentation.


• Organizing tasks, meeting deadlines and prioritizing work.


• Following directions and meeting standards.


• Providing attention to detail in assignments.


• Computer Digital literacy and Excel.


• Organizing and maintaining records and files.


• Proofreading and error correction.


• Business math computations.


• Exercising confidentiality.


• Comprehending reference books and manuals.


• Interpreting and applying applicable laws, codes, regulations and standards.


• Providing customer service.


• Utilizing a computer and relevant software applications.


• Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction.

 

ADA AND OTHER REQUIREMENTS:

Positions in this class typically require:  balancing, stooping, kneeling, crouching, reaching, standing, walking, lifting, fingering, grasping, talking, hearing, seeing and repetitive motions.

 

Light Work:  Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move object.

 

Working Conditions: 

Work is routinely performed in an indoor, office environment.

 

This job classification description is intended to be generic in nature.  It is not necessarily an exhaustive list of all duties and responsibilities.  The essential duties, functions and responsibilities and Fair Labor Standards Act (FLSA) designation may vary based on the specific tasks assigned to the position.

 

The Dysart Unified School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Dysart Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.