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Job Summary

Reporting to the Assistant Vice President for Finance & Operations in Student Affairs (AVP), and with the guidance of the Senior Finance Coordinator, the Assistant Finance Coordinator supports multiple processes within Caltech Student Auxiliary Services (SAS). Responsibilities include working with outside vendors, Payment Services, Financial Services, and other Caltech departments to coordinate procurement, payment, billing, credit card settlement, and accounting processes. 

This is a temporary 3 month position. 

Essential Job Duties

• In partnership with the Senior Finance Coordinator, responsible for ensuring the accurate booking of thousands of internal and external SAS revenue transactions per month. 
• Administers and tracks purchasing for all SAS business units (Housing, Dining, Retail), as well as some Student Affairs (SAO) units. 
• Ensures that vendor invoices are entered accurately and timely for payment.
• Works with the Senior Finance Coordinator to complete monthly journal entries, e.g. cost of sales and cash accruals.
• Works with managers to ensure timely procurement of services and materials necessary for business operations.
• Provides excellent customer service for all customers and vendor partners.
• Supports processes for internal and external customer billing and addresses customer billing inquiries. 
• Other duties as assigned. 

Basic Qualifications

• A bachelor’s degree in business, accounting, information systems, or related discipline.
• 1-3 years of experience, or equivalent combination of education and experience.
• Skills, Knowledge and Abilities
  • Experience with accounting, billing and financial reporting processes
  • Problem solving skills and ability to interface with diverse populations
  • Excellent written and oral communication skills 
  • Strong organizational and multi-tasking skills
  • Demonstrated excellent customer service skills 
  • Ability to interact with all levels of campus personnel
  • Proficiency with MS Office suite
  • Ability to work nights and weekends during busy times of year

Preferred Qualifications

• Previous higher education experience is a plus.
• Experience with Techmart (SciQuest), CardQuest, Oracle and data warehouse tools is a plus.

Required Documents

• Resume.