About the Department

The City of Roanoke is seeking a Community Resources Program Administrator to manage the HUD Community Resources Division of the Department of Planning, Building and Development in the administration of the CDBG, HOME and ESG funds received by City, including those functions specific to the funds (such as planning, contracting, monitoring, reporting, technical assistance and community engagement, etc.) and departmental functions (such as supervision of division staff; development of the annual division budget; staff development and performance reviews; preparing for, participating in and/or conducting departmental and/or divisional staff meetings; etc.). This position requires a bachelor's degree from four-year college or university with major course work in accounting, business management, public administration, urban planning or related field; five (5) years related experience and/or training in budget development and analysis and two (2) years supervisory experience; or equivalent combination of education and experience.

The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer.

To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry. Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment. By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community.

This is an exempt position.

Position Duties

SUMMARY 
Coordinates and supervises staff teams in the HUD Community Resources Division in the administration of the CDBG, HOME and ESG funds.  Responsibilities entail accountability based on measurable cost effective results for the substance, efficiency, productivity and quality of activities performed. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Plan and manage public processes, including organizing, advertising and conducting public meetings and other interactions with private and public individuals and organizations.

Manage the development and administration of the City's five-year HUD Consolidated Plan and Annual Updates, including developing multi-year and annual funding availability estimates; preparing the budget process schedule; recommending and setting priorities and objectives, policies and guidelines; preparing funding application packages; organizing selection processes and supporting application review committees; developing and presenting annual budget recommendations; preparing and publishing the plans; and preparing revisions to plans and executing substantial plan amendments.

Manage the development and administration of contractual and other financial and non-financial agreements, including negotiating the terms and conditions of, drafting and executing the agreements; processing payments; maintaining programmatic and financial records; and providing regulatory, contractual and other technical assistance.

Monitor City CDBG-, HOME- and/or ESG-assisted activities, including reviewing (which may or may not entail on-site visits to) such activities to determine compliance with the programmatic and financial terms and conditions of agreements and applicable federal, state and local laws, regulations and other requirements.

Manage annual and periodic reporting of information regarding City CDBG-, HOME- and/or ESG-assisted activities, including entering information into the HUD IDIS; preparing and publishing the annual HUD report (CAPER); preparing other reports required by HUD (such as the Section 3 and Contractor reports); preparing other reports and data as requested by City management and other City departments; and preparing and maintaining records regarding funds drawdowns from the U.S. Treasury.

Administer, program and compliance activities associated with the CDBG, HOME and ESG funds, including developing and maintaining knowledge of regulatory and other program requirements; developing and issuing guidance regarding compliance with lead-based paint requirements; conducting and maintaining records of on-site labor compliance interviews; preparing and maintaining environmental review records; and reviewing the accessibility of programs and facilities engaged in the delivery of CDBG-, HOME- and/or ESG-assisted services.

Provide overall management of the City's Down Payment Assistance and Fair Housing Board activities, including supervision of and guidance and support to Division staff conducting the day-to-day functions of these programs and activities. 

Develops and presents funding and policy recommendations    

Provides expert advice and assistance to management and departments regarding budget and management issues associated with HUD funds

Conducts requested research and surveys and prepares management reports as necessary 

Represent Community Resources Division on Blue Ridge Continuum of Care

Stays abreast of regulatory and other program compliance requirements in the administration of the CDBG, HOME and ESG funds

Participates in a variety of special projects as requested

SUPERVISORY RESPONSIBILITIES 
Supervises an assigned staff. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Minimum Qualifications

QUALIFICATIONS 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE 
Bachelor's degree from four-year college or university with major course work in accounting, business management, urban planning, public administration or related field; five (5) years related experience and/or training in budget development and analysis and two (2) years supervisory experience; or equivalent combination of education and experience.

Other Qualifications

LANGUAGE SKILLS 
Ability to read, analyze, and interpret technical journals, financial reports, and legal documents. Ability to respond effectively to inquiries or complaints orally and in writing. Ability to make effective presentations on controversial or complex topics to city council, management, public groups, and/or boards of directors. Ability to resolve conflicts. Ability to plan, direct, train and coordinate the activities of others to achieve timely results.

MATHEMATICAL SKILLS 
Ability to work with mathematical concepts such as probability and statistical inference.  Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY 
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to sit.  The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl.  The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds.  Specific vision abilities required by this job include ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

This is a job description and not an individualized position description. A job description defines the general character and scope of duties and responsibilities of all positions in a job classification, but it is not intended to describe and does not necessarily list the essential job functions for a given position in a classification.