Office Manager / Executive Assistant (Part‑Time)

Location: Rome, Italy
Reports to: CEO Italy
 

About Boldyn Networks

Boldyn Networks is one of the world’s leading neutral host providers, delivering next‑generation shared network infrastructure that powers connectivity across cities, transport, public venues, and enterprise environments. Our mission is to enable seamless, future‑ready connectivity for communities and businesses. We are looking for a highly organised and proactive Part‑Time Office Manager / Executive Assistant to support our Italian leadership team and maintain an efficient, professional, and well‑functioning office environment.

Role Purpose

In this hybrid role, you will provide executive support to the CEO Italy and Management Team while ensuring the smooth daily operation of the Boldyn Networks Rome office. Your work will enhance leadership effectiveness, employee experience, and organisational efficiency. This is an excellent opportunity for someone who thrives in a dynamic, fast‑paced environment and enjoys being a central coordination point within a growing organisation.

Key Responsibilities

Executive Support

• Manage executive calendars, meetings, appointments, and communications.

• Prepare documents, presentations, reports, and meeting minutes.

• Prioritise and filter requests directed to the Management team.

• Organise business travel, logistics, internal/external meetings, and company events.

Office Management

• Oversee day‑to‑day office functioning, ensuring a professional and efficient workspace.

• Manage suppliers, facility management, service providers, and consultants.

• Coordinate front‑desk/reception activities and visitor management.

• Support onboarding and offboarding of employees (access, equipment, documentation).

• Manage office budgets, orders, purchase requests, and expense reports.

• Oversee basic workplace safety requirements (maintenance, compliance, safety devices).

Administration & Organisation

• Maintain digital and physical archiving systems.

• Prepare contracts, letters, and basic administrative documents.

• Support HR operations where required (documentation, scheduling, coordination).

• Assist in corporate projects, ensuring follow‑up and cross‑departmental coordination.

• Support internal and external audit processes, including ISO certifications and internal SWS audits.

Candidate Requirements (Must‑Haves)

• Fluency in English (required); Italian highly preferred.

• Strong proficiency with Microsoft Office applications.

• 2+ years of experience in Office Management, Executive Assistance, or similar administrative roles.

Experience, Skills & Attributes

• Exceptional communication skills (written and verbal), with the ability to engage professionally with management, visitors, and colleagues.

• Calm, courteous, and effective under pressure.

• Outstanding problem-solving skills, able to handle a wide range of practical situations.

• High discretion, confidentiality, and trustworthiness.

• Strong attention to detail and high‑quality document preparation.

• Ability to work independently when required, with minimal supervision.

Why Join Boldyn Networks?

• Work in a dynamic, international environment shaping the future of connectivity.

• Support senior leadership and play a central role in office operations and culture.

• Enjoy a collaborative, supportive atmosphere with opportunities to grow.

• Part‑time working arrangement offering flexibility within a leading global organisation.