Job Title:  Bookkeeper

Job Summary:

The Bookkeeper will keep a complete, accurate, and systematic set of records for all financial transactions carried out by the cooperative in a manner that will optimize the cooperative’s market share and savings, improve the cooperative’s efficiency, help achieve the cooperative’s mission and goals, and result in outstanding customer service.

Key Responsibilities:

The Bookkeeper’s responsibilities involve recordkeeping, office operations, communications, and other duties as assigned by management.

The Bookkeeper will maintain a positive attitude that promotes team work within the cooperative and a favorable image of the cooperative.

Recordkeeping

Recordkeeping involves preparing accounts receivable, accounts payable, and payroll; and maintaining patron stock records, the general ledger, and office records.

Prepare Accounts Receivable

·         Prepare accounts receivable and send out monthly statements

·         Prepare accounts receivable aging report monthly for the board

·         Post accounts receivable daily

Maintain General Ledger

·         Prepare, balance, and post daily reports

·         Verify that accounts receivable and reports balance with the ledger

Maintain Office Records

·         Reconcile cash receipts and prepare the bank deposit daily

·         Maintain an accurate record of all product sales and purchases

·         Maintain an accurate record of all cash and credit transactions

·         Maintain accurate perpetual inventory records and assist in pricing and extending inventories

·         Prepare and submit an accurate operating report by the due date

Office Operations

Office operations involves performing the office tasks necessary to maintain efficiency.

·         Maintain sufficient inventories of sales tickets and office supplies

·         Maintain office equipment and keep work area neat and clean

·         Update office and bookkeeping procedures to achieve maximum efficiency

·         Maintain daily a proper filing system of all patron purchases

Other Duties:

The Bookkeeper will uphold cooperative policies, perform other duties as assigned by management, and will enforce and uphold the cooperative’s credit policy.

Uphold cooperative policies:

• Uphold all cooperative policies

Uphold cooperative credit policies:

• Make credit terms known to all employees and customers
• Do not charge to customers on COD
• Do not extend credit to customers who have not been approved by the credit manager
• Keep all personal accounts current

Perform other duties as assigned by management:

• Perform duties as requested by management