Company Overview

The Olympic Peninsula YMCA is a non-profit organization that oversees Y programs and focuses on youth development, healthy living, and social responsibility. Our mission is to build strong minds, bodies, and spirits throughout the communities we serve. We strive to promote the values of caring, respect, responsibility, and honesty. We are open to people of all ages, beliefs,  incomes, races, genders, and abilities. 

Job Description

Position: Day Camp Coordinator
Job Type: Full-time, Seasonal

Schedule: Monday - Friday, daytime camp hours, some evenings and weekends may be required. Must be available to work through the end of August. 

Working Conditions: Busy, dynamic environment, indoors and outdoors, with regular off-site field trips.

General Function:
The Day Camp Coordinator assists with the overall administration and daily operation of the YMCA Day Camp program under the supervision of the Youth Program Manager. This role oversees day-to-day camp activities, provides staff leadership and supervision, coordinates daily schedules, manages supplies, communicates with families, and ensures compliance with YMCA standards and policies. This seasonal position may provide opportunities for continued employment through internal openings across the organization as they become available.

Key Responsibilities

Program Quality & Child Experience

• Assist with the planning and implementation of summer day camp programming.
• Manage camp operations, including daily schedules, program structure, child supervision, field trips, meal times, and overall camper safety.
• Facilitate camp activities and experiences that are developmentally appropriate and reflect children's interests and needs.
• Design and maintain engaging camp environments that support social-emotional development, creativity, and exploration.
• Develop strong, trusting relationships with children and families, keep parents/guardians informed through regular communication, and ensure concerns are addressed promptly and thoughtfully.

Staff Leadership & Supervision

• Be on the premises for the majority of hours that camp is provided each day; if temporarily absent, designate a competent staff member who meets lead counselor qualifications.
• Observe, mentor, and support staff through ongoing feedback and coaching.
• Assist with staff recruitment, onboarding, training, scheduling, and performance evaluations.
• Serve as direct camp staff when needed to maintain appropriate ratios. 
• Attend required staff meetings and trainings and ensure completion of all YMCA-required online trainings.

Safety, Compliance, & Administration

• Uphold YMCA policies and procedures related to supervision, safety, mandated reporting, risk management, and professional boundaries with youth.
• Maintain accurate and up-to-date records for children, staff, and the program, including attendance, emergency, medical, and incident reporting.
• Ensure safe food service practices that meet USDA and CACFP standards.
• Purchase snacks and site supplies while staying within budgetary guidelines and assist with program budget oversight.
• Assist with registrations, enrollment, and fee collection processes.
• Perform general housekeeping tasks to ensure the site remains clean, safe, organized, and welcoming.

Additional Expectations

• Complete all YMCA onboarding trainings within designated timeframes. 
• Maintain accurate and organized program records, including staff files and child attendance records. 
• Assist in fundraising efforts and YMCA initiatives when applicable, including the annual campaign and special events.
• Report any policy violations or suspicious behavior in accordance with mandated reporting requirements.
• Flexible availability, including occasional evenings and weekends, as needed.
• All other duties as assigned.