CLASS TITLE: Tax & License Clerk

 

CHARACTERISTICS OF CLASS: This is a position of considerable difficulty responsible for the collection of occupational license fees, employee’s license fees (payroll taxes), property taxes, and liquor license fees.

 

EXAMPLES OF WORK:

1. Greets people, directs calls, answers inquiries, and gives information.


2. Contact new businesses to inform them of license and payroll tax regulations.


3. Checks for delinquent taxes before issuing licenses.


4. Prepares and issues occupational licenses.


5. Issues occupational and liquor licenses approved by the City Licensing Board.


6. Collects monthly and quarterly payroll taxes, reconciles monthly and annual reports.


7. Builds and maintains license and payroll tax files.


8. Mail out renewal notices for licenses.


9. Files tax liens with the County Clerk on unpaid taxes.


10. Collects current and delinquent property taxes and prepares reports.


11. Month-end reporting and balancing.


12. Prepares and maintains the monthly tax book.


13. Scans bank statements.


14. Collects, processes, maintains records and reconciles monthly and annual reports for insurance premium taxes, EMS revenue, and parking tickets.


15. Take related classes and training as assigned.


16. Serves as a mail clerk for incoming and outgoing mail.


17. Maintains postage usage file.


18. Processes from draft, forms, reports, correspondence, etc.


19. Keep apprised of Local, State, and Federal rules and regulations


20. Attend job-related classes as available.


21. Perform other duties and functions as directed and assigned by the Finance Director, Deputy Finance Director, and/or City Manager.

MINIMUM REQUIREMENTS

 

TRAINING AND EXPERIENCE: Post secondary education in accounting/business a plus.  High school education or GED certificate required, including or supplemented by courses in accounting, business management, and computer operation.  Minimum of three years’ experience in an accounting, or financial field. Education can be substituted for experience. Knowledge of FiscalSoft and Software Solutions (SSI) a plus.   

 

SPECIAL SKILLS, KNOWLEDGE AND ABILITIES: Considerable knowledge of modern accounting methods and procedures.  Considerable knowledge of accepted accounting procedures, budgeting, and fund accounting.  Thorough knowledge of typing, filing, and record keeping.  Must be proficient on calculator and computer, including Microsoft Word and Excel with the ability to learn other computer software applications.  Ability to plan and organize and prioritize work and follow difficult written and oral instructions.  Requires a high degree of confidentiality, integrity, initiative, and good judgment.  Ability to maintain confidentiality of information.  Ability to establish and maintain an effective working relationship with co-workers, department heads, City Officials and the general public. MUST be bonded within 3 months of hire.

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

 

Work is performed mostly in an office setting.  Hand-eye coordination is necessary to operate computers and various pieces of office equipment.

 

The examples of duties are intended only as illustrations of the various types of work performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.