The North Plainfield School District, a culturally diverse school community in Somerset County serving 3,700 students Pre-K through grade 12, seeks a dynamic, enthusiastic and innovative professional for the position ofAccounts Payable Coordinator.

The Accounts Payable Specialist supports the School Business Administrator by managing the district's accounts payable process, ensuring all invoices are accurate, properly approved, and paid in accordance with district policies, state regulations, and board procedures. This role is essential to maintaining financial integrity and strong relationships with vendors and staff.

Key Responsibilities:

• Review and process vendor invoices in accordance with district purchasing policies
• Match invoices to approved purchase orders and receiving documentation
• Verify account coding and ensure proper budget allocation
• Prepare bill lists for Board of Education approval
• Process payments (checks and electronic payments) following board authorization
• Maintain vendor files, including W-9s and compliance documentation
• Respond to vendor and staff inquiries regarding payments and purchase orders
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Assist with month-end and year-end closing, including audit preparation
• Ensure compliance with state regulations, district policies, and internal controls
• Support grant-related expenditures and track allowable costs where applicable
• Coordinate with purchasing, payroll, and other departments within the business office
• Assist with Student Activities and Accounts Receivable

Qualifications:

• Experience in accounts payable, preferably in a school district or public sector setting
• Familiarity with purchase order systems and government accounting procedures
• Strong attention to detail and organizational skills
• Ability to manage deadlines tied to board meetings and payment cycles
• Proficiency in financial software systems and Microsoft Excel
• Strong communication skills for working with vendors, administrators, and staff

Preferred Qualifications:

• Knowledge of New Jersey public school finance regulations (if applicable)
• Experience with systems such as Systems 3000, Genesis, Quickbooks and/or similar school financial software
• Understanding of audit processes and state reporting requirements
• Bachelor's Degree preferred.

Work Style:
 This role is well-suited for someone who is highly organized, detail-oriented, and comfortable working within structured processes and deadlines. The ability to prioritize tasks, maintain accuracy, and communicate clearly across departments is key to success in a school business office.

Salary: $65,000 (minimum) to $80,00 (maximum) commensurate with experience

Benefits as per contract: Medical, dental, flexible spending, tuition reimbursement, paid time off

The North Plainfield School District welcomes your interest and looks forward to reviewing your application!  

Join Our Team

 EOE/AA