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Posted 3mo ago

Development Assistant

@ Barrington Stage Company
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Pittsfield, Massachusetts, United States
$38k-$41k/yrOnsiteFull Time
Responsibilities:Enter gifts, Prepare acknowledgments, Maintain CRM data
Requirements Summary:Experience with donor management, data entry, CRM systems, and fundraising operations; highly organized with strong communication and spreadsheet skills.
Technical Tools Mentioned:CRM, Microsoft Office, Google Workspace, Excel
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Job Description

Schedule: Full-time; year-round with evening and weekend work during the performance season
Location: Pittsfield, MA
Department: Development
Reports to: Deputy Director of Development
Employment Type: Full-Time


Barrington Stage Company (BSC) is an award-winning professional theatre company located in the heart of the Berkshires. Our mission is threefold: to produce compelling, top-quality theatre; to develop new plays and musicals; and to engage our community through vibrant, inclusive educational outreach programs.

Barrington Stage is committed to creating a diverse and inclusive environment. We strongly encourage candidates of color, and/or from diverse backgrounds/underrepresented groups to apply.


Position Overview

The Development Assistant is a full-time, year-round position that provides essential administrative and operational support to the Development team. This role focuses on routine, detail-oriented tasks that support fundraising operations, data accuracy, and donor communications. During the performance season, the Development Assistant also assists with donor-facing activities and events as needed to help ensure a smooth and welcoming experience for patrons, donors, and sponsors. This position is well suited for an early-career professional who is highly organized, comfortable working with data and systems, and interested in gaining experience in nonprofit development operations.


Primary Responsibilities

Development Operations & Data Support

  • Enter and process gifts accurately and in a timely manner
  • Prepare and coordinate donor acknowledgments and correspondence
  • Maintain Customer Relations Management data integrity through routine data entry, updates, and cleanup
  • Assist with pulling reports and lists for mailings, events, and donor recognition
  • Track pledges, prepare invoices, and assist with renewals
  • Provide general administrative support to the Development team as needed

Seasonal & Event Support

  • Assist with donor events and cultivation activities, including opening nights and receptions
  • Support Patron Lounge operations, parking coordination, and donor hospitality during the season
  • Provide on-site assistance to help ensure positive donor and guest experiences



Qualifications

  • Strong organizational skills and attention to detail
  • Comfort working with numbers, data, and repetitive tasks
  • Experience with CRM systems 
  • Proficiency with Microsoft Office and Google Workspace; strong Excel skills a plus
  • Ability to manage multiple tasks and meet deadlines in a fast-paced environment
  • Clear written and verbal communication skills
  • Positive, professional demeanor and ability to work collaboratively
  • Interest in theatre, fundraising, or nonprofit work is a plus


Physical Requirements

  • Ability to lift up to 40 pounds
  • Valid driver’s license and reliable vehicle preferred

This position reports to the Deputy Director of Development. It is full-time exempt with occasional evening/weekend work throughout the year, with more anticipated between June - August. 


Salary: $38,000 - $41,000, commensurate with experience, as well as a competitive benefit package.