HiringCafe
Posted 1mo ago

Payroll & Benefits Specialist

@ gearUP Sports
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Hillsboro, Oregon, United States
OnsiteFull Time
Responsibilities:Payroll administration, Benefits administration, Compliance & reporting
Requirements Summary:4+ years payroll/benefits administration; Oregon payroll experience; CPP/FPC/SHRM-CP or equivalent; Bachelor's in HR, business, or related field; strong Excel/HRIS experience; bilingual English/Spanish preferred.
Technical Tools Mentioned:HRIS, Paychex, Microsoft Office, Excel
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Job Description


Position Summary: 
The Payroll & Benefits Specialist is responsible for the accurate and timely processing of payroll and administration of employee benefits programs. This role ensures compliance with federal, state, and local regulations while delivering exceptional support to employees. The ideal candidate is detail oriented, confidential, analytical, and skilled in customer service.  This role will also support compensation planning, administer variable compensation programs, and provide other general HR support.

 

Responsibilities include:

Payroll Administration

  • Process bi‑weekly payroll for all employees, ensuring accuracy and timeliness.
  • Maintain payroll records, including new hires, terminations, pay changes, and deductions.
  • Administer timekeeping system and audit timekeeping data for completeness and compliance with company policies.
  • Ensure compliance with federal, state, and local payroll laws, tax regulations, and reporting requirements.
  • Reconcile payroll discrepancies and respond to employee payroll inquiries.
  • Prepare and distribute payroll-related reports for accounting, HR, and leadership.
  • Collaborate with Finance on payroll journal entries and audits.

Benefits Administration

  • Administer employee benefit programs, including medical, dental, vision, FSA/HSA, disability, life insurance, retirement plans, and other company offerings.
  • Provide support for annual open enrollment process, coordinate with vendors and support employees through the process.
  • Administer benefits enrollment software system with support of benefits consultants.
  • Ensure accurate and timely processing of benefit enrollments, changes, and terminations in HRIS and carrier systems.
  • Respond to employee questions and provide guidance on benefits options and eligibility.
  • Reconcile monthly benefit invoices and coordinate corrections with carriers.
  • Support leave of absence administration (FMLA, Oregon leave laws, ADA, short‑term disability, etc.).

Compliance & Reporting

  • Support preparation of required federal/state filings (e.g., ACA, ERISA, workers’ compensation audits, 401(k) nondiscrimination testing).
  • Maintain up‑to‑date knowledge of payroll and benefits laws, especially those applicable to Oregon and relevant local jurisdictions.
  • Ensure confidentiality of sensitive employee data at all times.

HR Systems & Process Improvement

  • Maintain employee data in the HRIS/payroll system with high accuracy.
  • Assist with system updates, testing, and troubleshooting.
  • Recommend process improvements to enhance payroll and benefits efficiency and employee experience. 

Compensation Planning and Administration

  • Maintain compensation pay bands.
  • Research market compensation for new and existing positions as requested
  • Assist with administering the company’s variable compensation programs including creating/maintaining program documentation and calculating and paying periodic bonuses earned under these programs.


General HR Support

  • Assist the broader HR team on projects/tasks as requested such as light recruiting activities, employee onboarding, planning for and assisting with employee events, etc.
  • Participate in the development, implementation and updating of HR policies and department processes.
  • Maintain current knowledge of employment laws and regulations
  • Perform other duties as assigned.
     

Find more information on gearUP at: www.gearupwithus.com    

 

Equal Opportunity Employer

Gear Up Sports, Inc.is an equal opportunity employer, and all qualified applicants will receive consideration for employment. without regard to individual’s race, color, religion, religious creed, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information, marital status, sex, gender, age, sexual orientation, veteran and/or military status, protected medical or family leaves, domestic violence victim status, political affiliation, or any other status protected by federal, state, or local laws. To comply with Federal law, gearUP participates in E-Verify. All newly-hired employees are queried through this electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to verify their identity and employment eligibility.