POSITION REPORTS TO:    Senior Director, Human Resources

POSITION MANAGES:         Interns

POSITION LOCATION:         Hybrid - will require days onsite and allow telework

 

Wolf Trap Foundation for the Performing Arts is seeking a Human Resources Generalist who will serve on a three-person HR team, supporting approximately 120 full-time and 500 seasonal/variable employees. Manage the day-to-day operations of the Foundation’s recruiting and training initiatives, ensuring a positive candidate and employee experience. Determine and coordinate annual and annual ad hoc training opportunities. Perform general HR responsibilities, taking the initiative to advance various HR processes, programs and projects.  Act as back-up to the Human Resources Generalist (Benefits and Employee Relations) to ensure continuity of workflow and to provide support during peak periods.  

DUTIES AND RESPONSIBILITIES:

Recruiting/Staffing

• Research, develop, implement and measure effective recruiting and talent acquisition strategies, in consultation with the Senior Director, to attract a diverse pool of qualified and capable talent for the Foundation


• Collaborate with hiring managers to understand position requirements/ideal candidate profiles and create accurate position descriptions; maintain updated position descriptions


• Draft and post openings to Foundation website using Paycom ATS and select additional sites


• Source candidates using various methods including networking, social media, new job posting sites, etc.


• Identify, screen and present qualified applicants to hiring managers for full-time positions; track candidates; coach and guide hiring managers through the hiring process


• Conduct reference checks and present offers for full-time positions


• Prepare offer letters and related correspondence; initiate onboarding and background checks for full-time employees


• Manage the offer letters, onboarding and background checks for approximately 300 seasonal/variable employees (non-union)


• Provide hiring managers and the Senior Director, HR timely and accurate recruiting reports


• Coordinate and maintain ATS, conduct user training for hiring managers, maintain Recruiting Guide and other materials, review and update policies and procedures


• Communicate with applicants in a timely manner and advise candidates on the interview and hiring process, ensuring a positive and effective candidate experience


• Organize and attend seasonal job fairs and other networking opportunities


• Ensure compliance with federal, state and local employment laws and regulations and maintain knowledge of trends and best practices


• Manage business and KPI processes for new positions

Training and Development

• Identify, develop and coordinate or lead training sessions (i.e., LinkedIn Learning, Sexual Harassment Prevention and additional ad hoc annual trainings); select and evaluate instructors


• Recommend training programs to employees and managers to maintain or improve job skills; respond to questions and requests


• Evaluate program effectiveness through assessments, surveys, and feedback


• Maintain knowledge of the latest trends in training and development

Budget

• Prepare the recruiting and training budgets; maintain records and submit expenses


• Assist the HR Generalist (Benefits and Employee Relations) and Senior Director with annual budget planning, projections, and reforecasts


• Process expense reimbursements, invoices, and check requests 

Other Essential Responsibilities

• Help facilitate the annual merit cycle process, including market data updates, and annual performance management process


• Collaborate and cross-train with and serve as back-up to Human Resources Generalist (Benefits/Employee Relations)


• Assist with researching, reviewing, developing, and administering HR policies and programs.  Critically review and analyze current policies and procedures to recommend and implement changes leading to best-practice operations. Serve as project manager for various HR programs and initiatives. 


• Update and maintain organizational chart; complete annual EEO-1 reporting and prepare HR analytics; conduct exit interviews


• Serve on the Foundation’s Culture and Belonging Committee; actively participate in developing and implementing initiatives and strategies to attract, recruit, and maintain an inclusive workplace


• Other duties as assigned