NATURE OF WORK:

Working under the direction of the Payroll Manager, performs a variety of functions related to the planning, organizing and directing of the production and maintenance of the City's payroll system; balances and edits payroll on a bi-weekly basis; serves as backup to the Payroll Payroll/Pension Administrator.  Weekly hours will not exceed 25 hours/week.

ESSENTIAL FUNCTIONS OF WORK: (Specific assignments will include some or all of the following)

• Maintains employee records, all deductions and notifications for disbursements and reports to recipients.
• Process employees W-4, direct deposit, making sure all documents are accurate.
• Initializes batches to ensure the hours uploaded are successful; identifies errors; makes necessary corrections; runs a variety of reports; hours entered, earning, time-off, etc.
• Ensures accuracy of the decentralized payroll processors; verifies approval process from the payroll processors and management staff.
• Assists payroll processors with uploads; responds to inquires of a technical nature; provides on-going payroll training as requested or as needed.
• Assists as backup in the absence of the Payroll/Pension Administrator.
• Performs other duties as required or assigned.

MINIMUM REQUIREMENTS:

• Must possess a high school diploma, GED, or higher and must possess one (1) or more years of
• payroll or HR work experience.
• Knowledge, skills, and abilities in the following areas:
• Extensive knowledge of New World Financial systems (Preferred), Human Resources and Payroll applications.

• Ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts, and draw valid conclusions; to interpret an extensive variety of technical instructions in mathematical or diagrammatic form; to deal with several abstract and concrete variables. 

• Ability to prepare business letters, summaries, and reports, using prescribed format and conforming to all rules of punctuation, grammar, diction, and style.
• High-level skill in the use of personal computers and related software applications (specifically Microsoft Word, Excel, PowerPoint, Outlook, Access).
• Skill in organizing resources and establishing priorities.
• Proven verbal and written communication skills, interpersonal skills and ability to deal effectively in a team environment.

PHYSICAL REQUIREMENTS OF WORK:

Ability to work in a primarily sedentary position, occasionally using force to lift, carry or otherwise move objects normally found in an office setting; occasionally and/or frequently lifting or exerting force up to 20 pounds.

The employee is subject to inside environmental conditions; protection from weather but not necessarily from temperature changes; there are no environmental hazards involved in this position.

SUPERVISION:

Work is performed at the direction of the Payroll Manager. The employee is responsible for prioritizing work tasks, and for identifying and utilizing the appropriate resources and staff to resolve a problem or situation and/or research and analyze specific programmatic data. Supervision is provided by the Payroll Manager and performance is reviewed through observation, completion of projects, status reports, conferences and meetings. Guidance is provided through the City Code, departmental policies, City operating practices and procedures (Ethics/Accounting Guidelines), and other resources as applicable to the specific duties/projects assigned.  Work is evaluated annually, with respect to fiscal management/accountability, problem-solving skills, customer service, research and analytical skills, written and verbal communication, and procedural analysis, and performance in accordance with this classification standard.

PUBLIC CONTACT:

The employee has regular and frequent contact with City employees at all levels, and representatives of Banks and other agencies, consultants, auditors, and other professionals. 

SELECTION METHOD          

Qualifications Assessment

Structured Oral Interview

Chosen candidates will be required to provide proof of licenses, certifications, and education required for this position.  Candidates will also be subject to qualifying pre-employment processes, including medical examination, drug/alcohol screen, employment verification, and criminal background check.

The City of Evanston is an equal opportunity employer and ensures against discrimination in employment on the basis of a person's race, color, sex, age, religion, disability, national origin, ancestry, sexual orientation, marital status, parental status, military discharge status, source of income, housing status, or gender identity.  The City of Evanston is also committed to accessibility for persons with disabilities.  Any person needing mobility or communications access assistance should contact Human Resources at 847-448-8204 (voice) or 847-448-8052 (TTY).