About the Department
York Technical College, a member of the South Carolina Technical and Comprehensive Education System, is a public, two-year institution of higher education that offers a variety of associate degrees, diplomas, and certificates. Through maximizing student success, the College seeks to contribute to the economic growth and development of York, Lancaster, and Chester counties and of the State.
•The State Aid Coordinator is responsible for the administration, compliance, and reconciliation of all state-funded financial aid programs. This position ensures accurate awarding, monitoring, reporting, and regulatory compliance in accordance with state regulations, institutional policies, and audit standards. The coordinator serves as the primary point of contact for students and staff regarding state-funded scholarships and grants.
•Partner with Enrollments Services Coordinator to develop and manage financial aid communication flow and documents that provide simple and critical information to students in a timely manner. Review and provide guidance regarding language and content to ensure understanding and timeliness of routine communications to students in the application process.
•Serves as liaison to Dual Enrollment and admission’s team. Counsels and assists students and parents concerning opportunities, application processes, and eligibility for financial assistance programs. Within federal, state, and college guidelines, exercise professional judgement as needed to determine when special circumstances warrant a change in eligibility. Assists in staffing and providing quality customer service in the Enrollment services reception area, tele-counseling/phone duty, including managing student traffic utilizing the administrative software system to verify and document requirements, adjusting awards appropriately, and providing full customer service in a respectful and confidential manner. Assist students/parents with FAFSA filings.
•Serve as a resource to Enrollment Services by serving on committees. Conduct and/or participate in cross-training to deliver and maintain knowledge and skills required to provide quality customer service to students. Other duties as assigned.
•Administer all state financial aid programs. Review eligibility requirements and ensure accurate awarding based on state regulations. Monitor student eligibility each term (GPA, credit hours, enrollment status, residency). Process adjustments, cancellations, reinstatements, and overawards as needed. Maintain up-to-date knowledge of state regulations and legislative changes. Ensure institutional compliance with all state policies and reporting deadlines. Complete required state reports and reconcile funds with the Business Office. Prepare documentation for internal, state, and external audits. Develop and maintain written procedures for state aid administration.
•Partner with Enrollments Services Coordinator to develop and manage financial aid communication flow and documents that provide simple and critical information to students in a timely manner. Review and provide guidance regarding language and content to ensure understanding and timeliness of routine communications to students in the application process.
•Serves as liaison to Dual Enrollment and admission’s team. Counsels and assists students and parents concerning opportunities, application processes, and eligibility for financial assistance programs. Within federal, state, and college guidelines, exercise professional judgement as needed to determine when special circumstances warrant a change in eligibility. Assists in staffing and providing quality customer service in the Enrollment services reception area, tele-counseling/phone duty, including managing student traffic utilizing the administrative software system to verify and document requirements, adjusting awards appropriately, and providing full customer service in a respectful and confidential manner. Assist students/parents with FAFSA filings.
•Serve as a resource to Enrollment Services by serving on committees. Conduct and/or participate in cross-training to deliver and maintain knowledge and skills required to provide quality customer service to students. Other duties as assigned.
•Administer all state financial aid programs. Review eligibility requirements and ensure accurate awarding based on state regulations. Monitor student eligibility each term (GPA, credit hours, enrollment status, residency). Process adjustments, cancellations, reinstatements, and overawards as needed. Maintain up-to-date knowledge of state regulations and legislative changes. Ensure institutional compliance with all state policies and reporting deadlines. Complete required state reports and reconcile funds with the Business Office. Prepare documentation for internal, state, and external audits. Develop and maintain written procedures for state aid administration.
Position Duties
- Bachelor’s degree
- At least two years of experience in college admissions, financial aid, or student affairs
Minimum Qualifications
- Master’s degree with at least five years of experience in financial aid administration
- Skilled in reconciling financial aid awards with accuracy and efficiency
- Proficient in communicating and disseminating key financial aid information to management teams and other stakeholders within the college
Other Qualifications
Applicants indicating degree(s) on the application may be required to provide unofficial copies of transcripts in the application process and official transcript upon hire.