We’re looking for a highly organized, proactive professional who thrives on keeping teams aligned, projects moving, and leaders on track. As our Fiber Administrative Assistant, you’ll play a key role in supporting our network, engineering, and construction teams—acting as the connective tissue that ensures nothing slips through the cracks.
This is not a passive administrative role. The ideal candidate is confident managing up, anticipating needs, and bringing structure to a fast-paced, deadline-driven environment with multiple stakeholders.
What You’ll Do
- Partner closely with management and construction teams to organize, track, and move engineering and construction projects forward
- Own project tracking systems, including creating and maintaining scheduling spreadsheets, reports, and status updates
- Keep leadership organized and accountable by proactively following up on deadlines, deliverables, and priorities
- Maintain accurate and up-to-date network documentation within Quickbase
- Track, order, and manage inventory of network materials to ensure projects stay on schedule
- Coordinate contractor compliance by obtaining and tracking certificates of insurance for all projects
- Manage and maintain detailed records, including permits, project documentation, and materials tracking
- Provide general administrative and data entry support as needed
What You Bring
- A natural ability to **manage up**—you’re comfortable keeping multiple supervisors organized, informed, and on track
- Strong organizational skills with a sharp attention to detail and follow-through
- The ability to prioritize and re-prioritize in a fast-moving environment with competing deadlines
- Confidence working independently while maintaining high productivity
- Excellent communication skills and a collaborative, solutions-oriented mindset
- Proficiency in Microsoft Word and Excel
Qualifications
- High School Diploma or GED required
- 2+ years of administrative, office coordination, or related experience
- Must be at least 21 years old with a valid driver’s license and acceptable MVR
- Must pass a background check and drug test
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