HSE Systems Administrator

Job Description

 

Department: Operational HSE 

Job Status: Full-Time

FLSA Status: Salary-Exempt                                                     

Reports To: HSE Systems Lead

Location: The Woodlands, TX                                                             

Amount of Travel Required: Up to 45%          

Work Schedule: Monday - Friday, 8 a.m. - 5 p.m. (on call availability required)               

Positions Supervised: None

AIP: Level 7

 

POSITION SUMMARY: 

The HSE Systems Administrator is responsible for supporting the Health, Safety, and Environment (HSE) function by performing secretarial and administrative duties, including complex and confidential assignments. Responsible for managing and supporting multiple EHS software platforms. Provide support to HSE staff, including duties such as filing, data input, and reports. 

 

ESSENTIAL FUNCTIONS: (The following duties and responsibilities are all essential job functions, as defined by the ADA, except for those that begin with the word "may")

• Responsible for managing and supporting the EHS software KPA Flex Safety Management System for all business units. 


• Responsible for managing and supporting third-party procurement websites, ISNetworld, Avetta, Veriforce, DISA, and TPS Alert   Contractor Management Platform for all business units.


• Assist in developing HSE procedures, compliance programs, and training media to reduce and eliminate risks. Coordinates and facilitates training for new compliance systems.


• Provides an efficient and effective administrative support service for the HSE department. 


• Maintain Occupational Safety and Health Administration documentation. OSHA 300 logs. 


• Perform routine and scheduled audits of all EHS software systems. Ensuring all EHS information systems are accurate and updated.


• Assist in creating and maintaining HSE alerts for HSE Compliance Systems, Permit to Work, General Safety, Incident-related, machine, fall protection, and forklift safety, etc.


• Collects and analyzes routine EHS data for departmental needs and special projects. Provides system reports for monthly and quarterly HSE statistics for all business units.


• Provide management and assistance with workflow creation, analysis, and redesign so that EHS systems functionality is optimized.


• Assist in Incident investigation to identify Root Causes through company's (RCA) root cause analysis programs. 


• Utilize the internal (KPA) system to track and trend leading and lagging indicators. 


• Collaborates on the implementation of new software installations, upgrades, and integration.


• Assist with the management and compliance of the company’s drug and alcohol program and random screening process. 


• Perform other related duties as assigned to assist with successful operations and business continuity.