Administrative Assistant – HUD Housing

Summary

Under the direct supervision of the Director of HUD Housing this position is responsible for providing clerical support to the HUD Director, the Corporate office and aid the Community Administrators with projects as needed.

Essential Functions

• Provides support to the HUD Director and Community Administrators
  1. Special projects
  2. Interoffice mail runs
  3. Attends HUD staff management meetings; responsible for minutes and agenda
  4. Assists with HUD policy and procedure updates
  5. Maintains schedule for all HUD reports
  6. Coordinates and files incident reports
  7. Assists HUD staff with Annual Health Fair
  8. Coordinates and tracks GOOD 365 donation pick ups
  9. Tracks HUD inventory and disposal lists
  10. Provide administrative and clerical support to the Community Administrators
  11. Assist with other projects as assigned by they Community Administrator and or HUD Director
  12. Maintains schedules for all required reports along with HUD file audits, management reviews, REAC inspections audit, and budget submissions
  13. Assists with special projects relating to the tenants or the HUD Program
• Provides assistance with HUD accounting functions
  1. Tracks HUD property expenses and follows strict timeline for payment
  2. Reviews and prepares for payment HUD mileage/requisition/purchase orders 
  3. Processes HUD reserve for replacement reimbursements
• Provides support to Corporate Administration
  1. HR Liaison 
  2. HUD rep on Safety Committee

Competencies

1. Communication Proficiency
2. Attention to Detail
3. Initiative
4. Analysis of Data
5. Accountability

Supervisory Responsibility

This position has no direct reports

Required Education and Experience

• High School Diploma
• 3-5 years of clerical experience
• Proficiency in Microsoft Office Suite – Word/Excel/PowerPoint/Publisher/Outlook
• Professional certification and/or equivalent experience in Section 8 

Physical Demands

While performing the duties of this job, the employee is frequently required to stand; walk; sit, use hands, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. While performing the duties of this job, the employee can sometimes be exposed to weather conditions.

Volunteers of America South Central Louisiana, Inc. offers a comprehensive benefit package to include: Health, Dental, and Vision Insurance, 403-B Pension Plan, Short and Long Term Disability Insurances, Life Insurance, paid annual holidays, Vacation and Sick leave.

Equal Opportunity and Affirmative Action employer, Volunteers of America South Central Louisiana, Inc. considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, or any legally protected status. We will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship.