About the Department

Reporting directly to a Division Director of Facilities Management, responsible for managing multiple high dollar solicitations and cooperative contracts and provides strategic leadership, solutions, and innovation to all levels of Williamson County government.  Oversees the administration of countywide Facilities Management contracts by defining contract principles, establishing contractual requirements, negotiating, and monitoring vendors and contract performance. 

Position Duties

• Administers, oversees, and prepares solicitation development of contracts and amendments by identifying provider resources, describing services to be rendered, evaluating information supplied by bidders, and negotiating premises and construction or maintenance contract specifications
• Oversees and collaborates on scope of work, specifications, and terms and conditions for new contracts; prepares contracts; participates in developing negotiation strategies
• Oversees the operations and activities of monitoring contract performance, ensuring contract compliance, developing, and tracking key metrics, understanding billing and fiscal data, identifying cost savings, and managing overall vendor performance for outsourced services
• Oversees the processing of contract documents in alignment with contract principles to ensure management of cost controls and service delivery
• Maintains knowledge of contract and vendor management principles to establish and measure vendor key performance indicators and track vendor performance in relation to program offerings and delivery on customer requirements
• Investigates and resolves discrepancies, complaints, and disputes by negotiating settlement agreements or by suspending or terminating contracts and assessing outcomes for risk management
• Understands program area goals and performance requirements expected of vendors to translate to contract best practices
• Serves as the contract liaison for maintenance services through outsourced vendors
• Facilitates meetings, such as kick-off and pre-proposal meetings, post-award conferences, team briefings and evaluation scoring
• Conveys vendor expectations based on program or customer needs, sets, and manages timelines
• Negotiates contracts, contract renewals, and amendments
• Provides input on or prepares contract budget; recommends budget at locations for proposed contract agreements and provides budget forecast and proposes alternatives
• Assists in annual budget process by collaborating with department leadership on equipment needs, Capital Improvement Project costs, and other departmental cost for budget development 
• Analyzes market and economic conditions and applies current trends to contract development
• Partners with leadership team and project managers to plan procurement, develop, and execute contacts
• Collaborates with various county staff to include elected officials, senior leadership, auditors, and procurement/legal personnel
• Assists with the oversight of the contracts division including staff training and mentoring
• Assists with escorting contractors and overseeing and approving scope of services rendered
• Attends meetings and trainings, as necessary
• Performs special duties as assigned

ORGANIZATION RELATIONSHIPS

• Reports directly to – Division Director of Facilities
• Direct Reports – No

PHYSICAL DEMANDS

ENVIRONMENTAL FACTORS

• Work is primarily indoors in an air-conditioned environment
• Regular travel between work sites as required

IRREGULAR HOURS

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency
• Regular attendance is required

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Minimum Qualifications

• Bachelor’s degree in a related field and five (5) years of contract development, contract administration, or contract management experience; OR an equivalent combination of education and experience
• Knowledge of business administration and accounting principles and practices

LICENSES AND CERTIFICATIONS

Required within thirty (30) days of employment

Required within one (1) year from date of employment

PREFERRED QUALIFICATIONS  

EMPLOYMENT TESTING 

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check: Yes
• Motor Vehicle Record check: Yes
• Drug screening: Yes
• Physical exam: No
• Psychological exam: No
• Additional: N/A

Other Qualifications

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) calendar days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilcotx.gov/469/Human-Resources.  
 

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA).  If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.