HiringCafe
Posted 2mo ago

Programming Coordinator

@ Jacob's Pillow
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Becket, Massachusetts, United States
$22-$26/hrOnsiteSeasonal, Temporary
Responsibilities:Coordinating, Organizing, Collaborating
Requirements Summary:Interest in arts administration, programming, event management, or hospitality; prior arts/events experience; strong organizational and communication skills; willing to work evenings/weekends; valid driver's license.
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Job Description


 


TITLE: Programming Coordinator


STATUS: Full-Time, In-Person, Seasonal, May 11-September 4


LOCATION: In-Person


REPORTS TO: Year Round Programming Department 


DEPARTMENT: Programming


WORKS WITH:   Programming & Production Administrator, Programming Manager, Seasonal Staff & Interns, Production Department, Events Team


COMPENSATION & SCHEDULE: 


$880-$1,040 a week Five (5) Day work week averaging 35-40 hrs/week (May) 


$1,056-$1,248 a week Six (6) Day work week averaging 48-55 hrs/week (June-August)


BENEFITS (SUMMER ONLY): three meals a day, housing, free access to classes, performances, talks, and studio usage as well as personal and sick time.


 


POSITION OVERVIEW


Jacob’s Pillow seeks an enthusiastic and detail-oriented Programming Coordinator to support the Programming Department during the Festival season. This entry-level role is designed for early-career professionals in arts administration, company management, and festival operations. The Programming Coordinator provides hands-on support across logistics, hospitality, and event execution while gaining exposure to artist relations, program planning, and cross-departmental collaboration. 


KEY RESPONSIBILITIES


Administrative Support




  • Assist with filing contracts, collecting receipts, and organizing program documentation.



  • Submit all IT and Facilities Maintenance requests on behalf of the Programming Department



  • Support basic budget tracking and administrative tasks.



  • Participate in weekly departmental meetings, providing updates, sharing insights, and listening for alignment across departments.




Artist & Guest Support




  • Weekly hospitality ordering, pick up and delivery. 



  • Assist with welcoming artists, scholars, and guests upon arrival and throughout their stay.



  • Support giving campus tours as needed.



  • Help prepare welcome packets, schedules, and informational materials.




Operations & Logistics Support




  • Assist with opening and closing the Welcome Center.



  • Assist with Family Music & Dance class check in and support the instructors and participants.



  • Support housing and transportation logistics, including driving, errands, and schedule updates.



  • Help maintain shared calendars, contact lists, and daily run-of-show documents.



  • Participate in the on-call rotation as part of a team.






  • Support setup, execution, and breakdown of special events.



  • Assist Programming and Events teams during public programs, including evenings and weekends.