Description

DEPARTMENT: Program

REPORTS TO: Program Director

STATUS: None - Exempt

DUTIES AND RESPONSIBILITIES

• Provide comprehensive support to the Program Director.

• Adhere to agency policies and procedures, philosophy, mission, vision, and values.

• Comply with California Code of Regulations Title 22 and Title 5, and Head Start Program Standards.

• Assist in maintaining administrative licensing files for all SJB Child Development Centers.

• Ensure Program records and files are in compliance with California Code of Regulations Title 22 and Title 5, and Head Start Program Standards.

• Ensure necessary reports and paperwork are completed accurately and submitted within the given timeframe.

• Develop and design flyers and agendas for the Program Department.

• Provide support during program staff meetings, including documenting agendas, completing sign-in sheets, and compiling meeting minutes.

• Maintain and encourage positive relationships with staff.

• Maintain and encourage professional, open, and ongoing communication with staff.

• Maintain confidentiality of children, families, and staff.

• Provide support to program staff as directed by the Program Director.

• Other duties as assigned by the Program Director, Chief Executive Officer, or Chief Financial Officer.

HEALTH AND SAFETY

• Mandated to report suspected child abuse.

• Report safety hazards and injuries immediately and ensure proper paperwork is completed in a timely manner.

Requirements

SKILLS AND ABILITIES

• Basic knowledge of childcare including federal, state, and local laws and regulations governing child care and safety; knowledge of sound techniques in all aspects of child care and development.

• Organized, creative, independent, self-motivated, enthusiastic, dependable, detail-oriented, flexible in scheduling and prioritization, and driven by excellence.

• Must possess exceptional communication skills to present facts and recommendations effectively in oral and written form, including accurate grammar and business correspondence knowledge.

• Strong interpersonal skills to establish and maintain effective business relationships; demonstrated ability to communicate in situations requiring tact and poise; skilled in confidentiality and discretion.

• Thorough knowledge of office administration including efficient filing systems, office machines and equipment, and computer software such as Word, Excel, Publisher, Outlook (email & calendar).

• Skilled in customer service and employee relations.

• Must present a neat, professional appearance.

• Ability to adjust tasks and focus with composure in accordance with changing deadlines and priorities.

• Belief in working as a professional, cohesive team member.

• Awareness and respect for cultural differences.

• Ability to define and solve practical problems and deal with a variety of concrete variables.

• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

EDUCATION AND EXPERIENCE

• Must be at least 18 years of age.

• 12 units ECE preferred.

• Experience working in a childcare setting.

• 1 year of related experience.

• Must be in good physical health as verified by a current health screening, including a test for Tuberculosis performed under the supervision of a physician not more than 60 days prior to employment.

• Proof of up-to-date immunization records to include but not limited to Measles, Pertussis, Tuberculosis (every 4 years), and Influenza (annually).

• Must be able to pass a fingerprint clearance, criminal record, Federal Bureau of Investigation (FBI), and Department of Justice (DOJ) clearance, and child abuse index check prior to employment.

• Must possess California Driver’s License and meet minimum insurance requirements for personal vehicle and have a driving record which meets the standards set forth in Administrative Regulation 4532 and 4533. If current auto insurance has a “Business Use Exclusion” it will need to be removed from your policy.

• Current Pediatric Cardiopulmonary Resuscitation (CPR) and First Aid certificate from an approved vendor required.

• Completion of Mandated Reporter Training as per Assembly Bill 1207. Must be completed every 2 years.

• Knowledge of regulations for Title XXII, Title V, Head Start, California Department of Education (CDE), Child Development Division Funding terms and conditions, Community Care Licensing.

• Completion of Community Care Licensing Child Care Orientation and Record Keeping Training.

• Bilingual/Biliterate a plus.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Physical Demands

• Requires employee, on a regular basis, to: stand, walk, sit, use hands to finger, handle, feel, reach with hands and arms, stoop, kneel, crouch, crawl, talk, hear, smell, lift 35 pounds or more, and move safely and quickly across surfaces.

• Requires employee, on occasion, to climb or balance.

• Requires employee, on a regular basis, to use the following visually: close vision, distance vision, peripheral vision, depth perception, and ability to judge distances.

• Requires employee, on a regular basis to use their hearing to: respond quickly to sounds, recognize alarms, and receive detailed information through oral communication.

• Requires employee, on a regular basis, to repeat motions that may include the wrists, hands, and/or fingers.

• Requires employee, on occasion, to access and navigate each department and center within the organization.

• Requires employee, on occasion, to drive a vehicle to conduct work.

• Requires an employee to have the ability to wear personal protective gear correctly most of the day (as needed).

Work Environment

• Requires employee, on a regular basis, to work in a noisy environment.

This job description outlines duties, responsibilities, and physical requirements necessary for job performance. It is not intended as an exhaustive list. Management reserves the right to modify duties as needed. Reasonable accommodations may be made for individuals with disabilities. Employee is expected to work where needed, without dedication to a specific location, and will move from center to center on a regular basis. We are open from 6:45 AM to 6:15 PM Monday through Friday. Employee must be able to work during this time frame. This agreement does not affect your “at-will” employment with SJB Child Development Centers. "At-will" means either party may initiate separation with or without notice, for any lawful reason.

Summary

Under the supervision of the Program Director, assists the program team by providing clerical, administrative, and program support.