Position Summary:

The Manager for Financial Operations will be responsible for overseeing the organization’s accounts payable and accounts receivable functions on a day-to-day basis. The Manager will also be responsible for other specific duties as detailed below.

Responsibilities:

Accounts Payable Duties:

• Serve as the gatekeeper of the online accounts payable processing system (BILL), routing all bills for proper approvals and coding daily
• Ensure recurring invoices are paid for all operations and HR
• Collect and maintain W9s for all new and existing vendors for the organization
• Review staff expense reimbursement submissions for compliance with organization policies and upload the approved submissions weekly for payment processing (Certify)
• Reconcile and enter the monthly credit card coding for the corporate credit card (American Express)
• Respond to any vendor or staff questions as needed on accounts payable status and process
• Review and track monthly credit card report submissions and follow-up on outstanding ones with staff members

Accounts Receivable Duties:

• Apply cash receipts to open invoices for all payments received via the lockbox and through ACH/Wire daily in the organization’s online association management system (Nimble)
• Download and save copies of all lockbox documents and receipts from the bank website onto the organization’s drive for document retention.
• Respond to any customer questions as needed to facilitate payment processing to the organization.
• Manage submission of AR Invoices into customer procurement portals, working with Membership to ensure timely submission
• Prepare and send out customer invoices as needed

Other Duties:

• Complete weekly cash position report for the organization
• Complete organization census reports as needed – approximately quarterly
• Work with outsourced accountants on monthly close documentation and review
• Assist with yearend audit and 990 requests as needed
• Assist with Budget Preparation and year end projections
• Other one-time finance related projects as requested by the SVP of Financial Operations