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Posted 6d ago

Executive Assistant to EVP, Strategic Planning

@ HELLA
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Shanghai, ., China
OnsiteFull Time
Responsibilities:Prepare PPTs, Coordinate meetings, Manage calendar
Requirements Summary:Bachelor’s degree, 5+ years in a large multinational, high-level VP support, excellent English, advanced MS Office, ability to handle confidential information, proactive problem-solver, strategic planning experience.
Technical Tools Mentioned:Microsoft PowerPoint, Microsoft Excel, Microsoft Office
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Job Description

Executive Assistant to EVP, Strategic Planning

Location

FORVIA HELLA is a listed international automotive supplier. As a company of the FORVIA Group, FORVIA HELLA stands for high-performance lighting technology and vehicle electronics and, with the Lifecycle Solutions Business Group, also covers a broad service and product portfolio for the spare parts and workshop business as well as for manufacturers of special vehicles. With currently around 36,500 employees at over 125 locations, the Company is active worldwide and generated adjusted sales of €8.1 billion in fiscal year 2024.

YOUR TASKS

Position Summary:
We are seeking a highly organized, proactive, and strategically minded
Executive Assistant (EA) to support the Executive Vice President of FORVIA HELLA
Electronics China. This is a combination role of management assistant and
strategic planning (SP).

A: Executive Assistant

1. Global Board meeting PPT/report preparation/coordination within timing & quality
    a. Support/coordinate on the List of Problems (LOP) & other topics from Global Board
    b. Support/coordinate on the FORVIA Group presentation (eg. ExCom meeting）
    c. Other open topics from General Shareholders' Assembly

 2. Local Management Meeting preparation/organization &LOP tracking within timing & quality

    a. FORVIA HELLA Electronics China Core Management Meeting
    b. FORVIA HELLA Electronics China Townhall meeting
    c. FORVIA HELLA Electronics China Management Workshop

3. Support on Calendar management and business-related
topics topics/ LOPs

    a. Calendar management for EVP FORVIA HELLA Electronics China & Budget planning for FORVIA HELLA Electronics China Leadership cost center within timing & quality
    b. Other meeting organization for FORVIA HELLA Electronics China
    c. Keep tracking business LOP and open business-related topics in general and update regular on the status to EVP FORVIA HELLA Electronics China

B: Support/ coordinate on Strategy Planning/China
Strategy projects/workshop/ OKR
1. Coordinate/execution FORVIA HELLA Electronics China Strategy
Planning -> Preparation, coordination and roll out of Strategy Planning
process within timing & quality.
2. Participate/ coordinate on FORVIA HELLA Electronics China
focused business and strategy projects (e.g. increase on Chinese customer
share, Competition/benchmarking analysis, JV/cooperate with right partners).
3. Support and coordinate the region OKR (e.g. workshop,
driven output, report)


YOUR QUALIFICATIONS
  1. Bachelor’s degree, with experience in Automotive industry.
  2. Minimum of 5+ years of experience in a similar large multinational company with matrix organization. Providing high-level support to VPs, or Heads of Business in a fast-paced, multinational corporate environment is a plus.
  3. Excellent communication and coordination skills.
  4. Exceptional English proficiency (written and spoken). 
  5. Advanced proficiency in Microsoft Office (especially PowerPoint and Excel). Exceptional ability to consolidate data from multiple sources into clear, executive-level presentations.
  6. High level of emotional intelligence, and the ability to handle highly confidential information (e.g., Board materials) with the utmost integrity.
  7. A proactive problem-solver who anticipates needs, removes roadblocks, and drives execution independently.
  8. Proven track record in business strategic planning. With hands-on experience in market analysis, strategy formulation, and OKR management is preferred.

Even if you do not meet all our requirements, do not hesitate to apply to us, because the further development of our employees is very important to us and opens up a wide range of opportunities for you in our company.

FORVIA HELLA stands for the variety of all employees. Inclusion and diversity are firmly anchored in our company culture. We are continuously looking for new team players and welcome applications from all interested parties, regardless of their ethical and social background, age, religion, gender, disability, sexual orientation or identity.

Please send us your application via our career portal, stating your salary requirements and earliest possible starting date, with the reference number req18046. 


Monica Ji
[email protected]