PRIMARY FUNCTION:
Manages overall daily operations of more than one designated before/afterschool and summer programs. Primary focus will be on management of program staff and volunteers. Additional duties include: building and maintaining collaborative relationships with school district personnel, Club families and membership administration. Advise and assist site staff in the areas of volunteers, personnel management and programs.
Responsibilities:
KEY ROLES (Essential Job Responsibilities)
Program Development
● Lead before after-school, school day out and summer programs that achieve goals outlined in the Boys & Girls Clubs of America (BGCA) Formula for Impact.
● Provide leadership and coaching to group leaders in the management of their designated groups. Attends and participates in staff meetings and keeps sites advised of issues.
● Ensure an environment that facilitates achievement of Youth Development Outcomes, with overall responsibility for cleanliness, attractiveness and safety of properties and equipment
● Ensures quality improvement of programs by conducting program evaluations and annual written analysis of member needs and interests.
● Communicate effectively with parents and guardians.
● Ensure that all grant funded programs and positions are meeting expectations.
● Ensure effective implementation of recruiting, hiring, training, scheduling, coordinating, and maintaining of staff.
Administrative Responsibilities
● Ensures the development and implementation of a planning process for overall sites programs, including the development of annual program objectives.
● Compiles monthly statistical reports reflecting all activities, attendance and participation.
● Encourage and support effective organization roles and functions for program staff (acting as liaison to sites and keeping them advised of activities and needs) and administrative staff (grant report information; financial and budget documentation; media and community appearances). Hold staff accountable for organizational communications needs, as well.
● Orders supplies and materials for the purpose of ensuring availability of required items.
● Prepares reports and written documentation (e.g. activity reports; attendance and participation logs; parent surveys; outcome evaluations; registration materials; inventory, etc.) for the purpose of evaluating the impact of the program.
● Monitors budgets of assigned sites and related financial activity for the purpose of ensuring that allocations are accurate; expenses and revenues are within budget; program fees are collected according to policy; and fiscal policies are followed.
Community Collaboration
● Collaborates with others (e.g. district personnel, parents, community organizations, etc.) for the purpose of implementing and maintaining services and/or programs.
● Develop collaborative partnerships with public, civic groups and social agencies to foster community initiatives and possible fundraising opportunities. Represents the organization and interprets its objectives, standards and programs.
● Strengthen and maintain positive relationship with school principals and staff.
ADDITIONAL RESPONSIBILITIES
● Assists other administrative and program personnel as may be required for the purpose of supporting them in the completion of the organizations work activities.
● Other duties as assigned.
RELATIONSHIPS:
Internal: Maintains close, daily contact with Club professional staff to interpret and explain organizational mission, program objectives and standards, discuss issues, and provide/receive information. Has contact with members as needed to discipline, advise, and counsel.
External: Maintains contact with external community groups, schools, members' parents and others to assist in resolving problems and to publicize Club.
Qualifications:
SKILLS/KNOWLEDGE REQUIRED:
● Bachelor’s degree required in related field
● A minimum of five years’ work experience in a Boys & Girls Club or similar organization planning and supervising activities based on the developmental needs of young people, with an additional two years’ experience at the director level, or equivalent experience.
● Thorough knowledge of recreation and youth development theory.
● Demonstrated ability in personnel supervision, facilities management, and the recruitment and retention of key personnel.
● Strong communication skills, both verbal and written. Be able to tell the story of the Club in external and small group settings.
● Ability to recruit, train, supervise, and motivate staff.
● Ability to deal effectively with members’ discipline problems.
● Working knowledge of budget control, and management.
● Demonstrated leadership skills.
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:
● Driver’s license that meets BGCT DL standards (per insurance carrier)
● Ability to lift 50 lbs
DISCLAIMER:
The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.