Provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to the executive’s working life and communication. Over time you will also “set the rules of the office”, knowing exactly what the executives need out of their employees, and work together to ensure these goals are communicated, monitored, reviewed and managed.

· Greet and service office visitors - as the face of the office, creating a great first impression.

· Maintain calendar and arrange meetings and appointments, provide reminders, communicate via email, make travel and entertainment arrangements, manage expenses / submit expense reports

· Checking and distributing mail from the mailroom, managing parking passes & office access

· Ensuring offices supplies, kitchen and office is well kept, via interaction with appropriate vendors

· Acting as the administrative point of contact between the executives and internal/external clients

· Produce reports, presentations and briefs (MS Office, and coordination with marketing team)

· Plan and Manage Meetings that involve senior management, sit in as necessary and taking meticulous notes for post-meeting summary, as well as keeping the meeting on task.

· If necessary, take dictation and minutes, and handle executives’ requests and queries appropriately

· Develop and carry out an efficient documentation and filing system

· Undertaking the tasks of receiving calls, take messages and routing correspondence

Other specific responsibilities:

1. Performance reports outline, schedule, and ensure timely compilation

2. Communications plan coordinate (all), produce and ensure dissemination

3. Org chart development and maintenance (will migrate function to HR over time)

4. Complete Health “Bibles” and “Materials” (Transaction process, MSR, Care Coordination, Marketing, Reporting, etc…) upgrade / ensure evolution and maintenance

5. Data room maintenance (coordinated with CFO, Controller)

6. Imminent patient database development

7. Mapping – maintain “patients, providers, payers” database for map presentation

Requirements:

· Experience in a healthcare setting - Highly preferred

· Exemplary planning and time management skills

· Up-to-date with advancements in office gadgets and applications

· Ability to multitask and prioritize daily workload

· High level verbal and written communications skills (all MS Office Products+)

· Absolute discretion and confidentiality

· Excellent personal presentation and ability to interact at a highly professional level with a variety of financial, medical and business leaders.