Overall Responsibility: The Accounts Payable Specialist is responsible for the accurate and timely processing of financial transactions related to accounts payable. This role plays a key part in maintaining strong financial controls and ensuring the efficiency of the accounting department. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities in a fast-paced environment.

Essential Functions: 

• Process vendor invoices, ensuring proper coding and approval according to internal controls and general ledger requirements.
• Reconcile vendor statements and promptly resolve any discrepancies.
• Review and process employee expense reports in compliance with company policies.
• Perform American Express (Amex) reconciliations and ensure all transactions are documented and accurately recorded.
• Prepare and process payments to vendors via checks and ACH, ensuring accuracy, timeliness, and appropriate authorization.
• Upload and manage Positive Pay files to ensure secure check disbursement and prevent fraudulent activity.
• Perform daily bank reconciliations to ensure all transactions are recorded and discrepancies are addressed promptly.
• Maintain up-to-date accounts payable records and support month-end closing procedures.
• Monitor and track subcontractor invoices, ensuring alignment with project budgets.

General Duties:

• Support internal audits by providing documentation and explanation of transactions.
• Identify opportunities to improve processes and increase efficiency in AP workflows.
• Communicate effectively with vendors, clients, and internal stakeholders to address issues promptly.

Overall Responsibility: The Accounts Payable Specialist is responsible for the accurate and timely processing of financial transactions related to accounts payable. This role plays a key part in maintaining strong financial controls and ensuring the efficiency of the accounting department. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities in a fast-paced environment.

Essential Functions: 

• Process vendor invoices, ensuring proper coding and approval according to internal controls and general ledger requirements.
• Reconcile vendor statements and promptly resolve any discrepancies.
• Review and process employee expense reports in compliance with company policies.
• Perform American Express (Amex) reconciliations and ensure all transactions are documented and accurately recorded.
• Prepare and process payments to vendors via checks and ACH, ensuring accuracy, timeliness, and appropriate authorization.
• Upload and manage Positive Pay files to ensure secure check disbursement and prevent fraudulent activity.
• Perform daily bank reconciliations to ensure all transactions are recorded and discrepancies are addressed promptly.
• Maintain up-to-date accounts payable records and support month-end closing procedures.
• Monitor and track subcontractor invoices, ensuring alignment with project budgets.

General Duties:

• Support internal audits by providing documentation and explanation of transactions.
• Identify opportunities to improve processes and increase efficiency in AP workflows.
• Communicate effectively with vendors, clients, and internal stakeholders to address issues promptly.