Job Title: School Registrar

Department: As assigned

Reports To: Site Principal

FLSA Status: Non Exempt

Prepared By: Human Resource Department

Approved By:  Governing Board

Approval Date:  4/9/2024

Summary: Assures smooth and efficient operation of the school and enhances the productivity and efficiency of the administration by performing the following duties.

Essential Functions

• Compiles student records (e.g., birth certificates, transfers, immunization, etc.) for the purpose of meeting enrollment requirements (state, federal, and/or district requirements).
• Maintains student records and files for the purpose of documenting and/or providing reliable information. Performs enrollment activities (e.g., inputting student data, updating automated student information system, etc.).
• Keeps attendance records � enters late arrivals and early departures.
• Processes a variety of documents and materials (e.g., new registrations, transcript requests, etc.) for the purpose of disseminating information to appropriate parties.
• Assists other personnel as may be required (e.g., school secretary, counselor, etc.) for the purpose of supporting them in the completion of their work activities.
• Assists the guidance counselor in evaluating incoming student transcripts for the purpose of ensuring their conformance with district grading, curriculum, and course credit systems.

Note:  The above description is illustrative of tasks and responsibilities.  It is not meant to be all-inclusive of every task or responsibility.

Equipment

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Travel Requirements

Limited travel to and from meetings may be required.

Knowledge, Skills, and Abilities

• Ability to describe problems and work orally or in writing to the supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint, the Internet, Outlook, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees, and others.
• Organizational and time management skills.
• Knowledge of office management procedures.

Working Environment: The usual and customary methods of performing the job's functions require the following physical demands; the employee is frequently required to sit; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk. The employee must occasionally lift and/or move up to 50 pounds. The noise level in the work environment is usually moderate.

Physical and Mental Demands, Work Hazards

Work in standard office and school building environments.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Typical qualifications would be equivalent to:

• Graduation from high school.
• One to three years school registrar experience preferred. 

Terms of Employment:

• Salary based on column D of the approved Classified Salary schedule as established by the Governing Board.
• Days per year as determined by specific assignment, 8 hours per day.
• Full Benefits as assigned for the position.

Clearances:

• IVP Fingerprint Clearance Card
• Measles/Mumps/Rubella Immunity/Vaccination
• Valid I-9 form

Evaluation: Performance of this position will be evaluated annually by the Site Principal, in accordance with Governing Board Policy.

Notice of Non-Discrimination:

The Florence Unified School District does not discriminate on the basis of race, color, national origin, sex, age or disability in admission or access to or treatment or employment in its policies, procedures or practices, in compliance with Title VI, Title VII, Title IX, Section 504 and the Americans with Disabilities Act. The lack of English language skills shall not be a barrier to admission or participation in the district's activities and programs.  The Florence Unified School District also does not discriminate in its hiring or employment practices.

This notice is provided as required by Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and the Americans with Disabilities Act of 1990.  Questions, complaints, or requests for additional information regarding these laws may be forwarded to the designated compliance coordinator(s): the District Title IX Coordinator, and/or the District 504 Coordinator, both of which can be located on our web page www.fusdaz.com or in person at 1000 South Main Street, Florence, Arizona.  Or by phone at (520) 866-3500.