Job Summary:
This position enters data, invoicing, and billing information into a designated data management system within the JCOD-STOP project. This position is responsible for the operational aspects of tracking and entering data following the policies and procedures associated with these activities. 


Essential Duties:

Daily data entry pertaining to JCOD-STOP and JCOD-STOP student/participant services.

Accurate and timely entry of Community Based Provider (CBP) service data and designated data management system.

The ability to provide comprehensive quality customer service to all parties at all times as needed.

Ensure data security as outlined in Amity Foundation approved Policy and Procedures, and fulfill duties and

obligations with respect to the protection, use, and disclosure of protected health information (PHI).

Adhere to policies and procedures that ensure the integrity, accuracy and security of all data maintained and submitted into a designated data management system.

Abide by Policies and Procedures outlining release of data, maintaining appropriate documentation of participant requests for information and signed Authorization for Release of Information (ROI), if applicable.

Maintain an accurate Community Based Provider (CBP) directory as directed.

Ensure that technical and procedural best practices related to data security are upheld.

May participate in annual training(s) and/or meetings provided by Los Angeles County and/or Amity Foundation.

Additional duties as assigned.

Education and Experience:

Required:

Possess a high school diploma or its equivalent. Minimum two (2) years data entry experience in a professional office environment.

Operational knowledge and proficiency with MS Office (Microsoft Teams, Word, Excel, PowerPoint, Outlook, One Drive) and basic data entry systems.

Must have a valid California Driver’s License and be eligible for Amity vehicle insurance.

Preferred:

Experience or familiarity with behavioral health, healthcare, and/or substance abuse program(s).

Continuing Education/Training:

Within specified contract timeframes, personnel file shall document evidence of participation in the following trainings:

New Employee Orientation (Organizational and Programmatic Orientation)

Participation in mandatory Grantee or JCOD STOP Subcontractor Orientation

Motivational Interviewing

Monthly Training

Additional training topics relevant to the delivery of treatment services may include:

Required Curriculum (if applicable)

Agency and project-specific case management and record keeping requirements

Appropriate, required individualized treatment/action plan documentation

Professional ethics and overfamiliarity

Confidentiality (Title 42 Code of Federal Regulations (CFR) Part 2)

Process group and cognitive skills group

Therapeutic community concepts

Trauma-Informed Care

Criminal justice treatment

Gender responsive treatment

Criminality

Impact of trauma on SUD and criminality

Treatment of trauma

Treatment within a diverse offender population

Issues impacting SUD and criminality

Cultural Competency Training

CPR Certification, First Aid Certification and an annual Tuberculosis (TB) test

Sexual Harassment Prevention

Emergency Procedures

Confidentiality (Title 42 Code of Federal Regulations (CFR) Part 2)

Health Insurance Portability Accountability Act (Title 45 CFR Part 164)

Signed acknowledgement of Drug Free Workplace policy

Signed CDCR Prison Rape Elimination Policy (PREA) form

Participate in bi-annual in-service training regarding the background and purpose of the JCOD-STOP, CDCR policies and procedures, the principles of evidence-based programming, the application of any JCOD-STOP forms, and the characteristics of the services offered.

Participate in annual training provided by JCOD or LA County.

Participate in technical assistance training or other training as appropriate.

Skills

Understand causes, symptoms, and effects of substance abuse; appreciation for the behavioral, psychological, physical and social effects of drug abuse.

Understand contractual parameters of JCOD STOP Data Entry.

Understand an array of treatment models available to participants.

Operational knowledge of MS-Word, Excel, and data systems.

Attention to detail, and ability to manage large amounts of data,

Ability to multi-task, identify problems, provide recommendations to management teams, and implement any applicable systems.

Ability to work constructively with diverse people and with parties that may have divergent perspectives and interests.

Ability to clearly express concepts and direction, both orally and in writing, and to prepare complex reports, policies, and procedures.

Excellent interpersonal, written communications and typing skills.

ADA Information

Physical Requirements: 

Faculty must frequently lift and/or move up to 25 pounds.

Frequently required to sit and/or stand for extended periods of time.

Frequently sitting and typing for extended periods of time.

Occasionally required to reach, walk, climb, pull, push, grasp, stretch, and stoop.

Frequently required to talk, hear, see, and use repetitive motions.

Frequently able to communicate verbally and in written form.

Frequently able to use all types of vision, such as close vision, distance vision, color vision, peripheral vision, and depth perception, to complete daily tasks

Required to wear comfortable and office appropriate clothes.

Mental Demands:

Ability to change direction as priorities shift.

Ability to thrive in an environment that requires one to adapt to changing circumstances.

Ability to professionally work under pressure with difficult or temperamental students & faculty.

Ability to handle mental and emotional stress related to the position.

Work Conditions:

Generally, in an indoor office setting.

Environmental Conditions:

The noise level in the work environment is moderate but can be loud.

The temperature in the work environment is usually moderate to cool but can be cold or hot.

Travel:

Will travel locally in California or out of state as needed.