HRIS Analyst

Job Description

 

Department: Human Resources

Job Status: Full Time

FLSA Status: Salary, Non-Exempt

Reports To: Director of HR

Location: The Woodlands, TX

Amount of Travel Required: Less than 15%

Work Schedule: Monday – Friday, 8AM-5PM                                    

Positions Supervised: None

 

POSITION SUMMARY: The HRIS Administrator is responsible for the management, customization, and optimization of the HRIS, ensuring it supports HR and organizational goals effectively. This role includes maintaining system performance, managing data accuracy and integrity, and customizing the system to align with the organization’s specific needs, including workflows, reporting, and integration with other business systems. The HRIS Administrator also provides technical support and training to end-users, develops custom reports and dashboards for HR analytics, and leads or assists in HRIS-related projects such as system upgrades and process improvements. The Administrator must ensure compliance with data protection regulations, manage API integrations, and coordinate with IT and HR teams to implement upgrades and maintain secure and efficient HRIS operations.

 

ESSENTIAL FUNCTIONS: (The following duties and responsibilities are all essential job functions, as defined by the ADA, except for those that begin with the word "may.")

• System Administration: Manage and maintain the Paycom HRIS to ensure optimal performance, minimal downtime, and alignment with company standards.


• Configuration & Customization: Configure and customize the Paycom platform to meet organizational requirements, including workflows, interfaces, and reporting structures.


• Data Management: Ensure data integrity, accuracy, and security within the HRIS by conducting regular audits, troubleshooting issues, and establishing data governance protocols.


• Records Management: Maintain HR records and files in an organized and accessible manner.  Ensure proper naming conventions and secure storage of all HR files and documentation in compliance with company standards.  Conduct regular file audits to ensure compliance with regulatory requirements and internal policies.


• User Support & Training: Provide ongoing technical support to end-users, especially HR staff and management, and deliver training sessions on system features, updates, and best practices.


• Reporting & Analytics: Develop and manage custom reports, dashboards, and analytics for HR metrics and compliance using Paycom’s reporting tools and PowerBI capabilities. Leverage PowerBI to visualize and support data-driven decision-making across HR functions, providing insights for compliance and performance metrics.


• System Upgrades & Integrations: Work with IT and HR teams to implement system upgrades and integrate the Paycom system with other business applications using APIs and other integration methods.


• Compliance & Security: Ensure the HRIS remains compliant with relevant data protection regulations (e.g., GDPR) and internal security policies.


• Project Management: Lead or assist in HRIS projects, including system upgrades, module implementations, and process improvements, managing timelines, resources, and deliverables.


• API Experience: Use API integrations to connect Paycom with other business systems, optimizing data flow and enhancing HR process efficiency.

• Documentation: Maintain thorough documentation of system configurations, customizations, and changes to ensure easy reference for ongoing support and compliance audits.


• Performs other related duties as assigned to assist with successful operations and business continuity.