Company Description:

Associated Energy Group, LLC (AEG Fuels) is a global aviation fuels and services supply chain management company. The company’s core business is the marketing and financing of fuel supply and logistics solutions for the world’s largest airlines, militaries, and corporate operators.

AEG Fuels serves its clients through a network of longstanding relationships with subcontracted parties around the world. Customers are afforded the benefits of negotiated fuel and throughput pricing based on AEG Fuel’s aggregate volume within a network of over 3,000 airports as well as the company’s specialized expertise in delivering products safely and on-time.

AEG Fuels is dedicated to providing comprehensive support and unparalleled 24/7 service around the world. 30 different nationalities are represented on AEG’s team and with offices in Miami, Houston, Toluca, Medellin, Sao Paolo, London, Dubai, Singapore and Shanghai the company combines a global presence with a local touch.

AEG Core Values:

• Excellence & Teamwork
• Entrepreneurship & Innovation
• Respect & Trust
• Always Do What’s Right

Position Description:

The Vendor Reconciliation Specialist will support the Miami-based Vendor Reconciliation Analysts by performing reconciliation of inventory records for over 100 airports, aging clean-up, and tasks related to prompt invoice payment. This role is operational and support-focused, ensuring accuracy within vendor accounts and maintaining clean financial records. 

This position is ideal for professionals with strong attention to detail, comfort working with numbers, and a process-driven mindset who can support high-volume reconciliation activity with accuracy and speed.

Duties & responsibilities include but not limited to the following:

• Reconcile vendor statements ensuring invoices, credits, and payments align accurately in the system.
• Perform internal aging clean-up and resolve discrepancies through internal follow-up and documentation.
• Monitor and assist with daily email activity related to invoice status, payment confirmation requests, and information needed for timely processing.
• Support the Vendor Reconciliation Analysts by preparing reconciliation summaries and reporting findings for review.
• Maintain organized records and support month-end reconciliation deliverables.
• Ensure accurate data entry and timely updating of internal financial systems.
• Collaborate with internal teams to gather information required for clean-up and resolution.
• Uphold internal finance standards, controls, and compliance procedures.

Required Skills & Experience:

• 3+ years of accounting, finance, or administrative experience (reconciliation experience preferred).
• Strong attention to detail and accuracy working with numerical data.
• Ability to work efficiently in a fast-paced, volume-based environment.
• Basic to intermediate Excel skills (V-lookups, filters, pivot tables preferred).
• Excellent organizational skills and task follow-through.
• Strong communication skills and ability to work collaboratively with internal teams.
• Previous experience in accounts payable, vendor reconciliation, shared services, or financial operations.
• Experience with ERP or accounting systems (SAP is a plus).
• English proficiency (Spoken & Written)