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Posted 2w ago

Manager, Document Retrieval

@ ABI Document Support Services
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The Woodlands, Texas, United States
$50k-$60k/yrOnsiteFull Time
Responsibilities:Oversee daily operations, Collaborate with department heads, Document processes and training procedures
Requirements Summary:High school graduate required; 5+ years experience; knowledge of Discovery Laws and state Evidence Codes; experience managing complex projects; background in medical-billing/legal/insurance claims is preferred; strong analytical, problem-solving, and multi-tasking abilities; proficient in Microsoft Office.
Technical Tools Mentioned:Microsoft Office, Excel
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Job Description

ABI Document Support Services is seeking an experienced operational leader to join the team as a Manager, Document Retrieval. 

 

The schedule will be Monday - Friday standard business hours onsite in The Woodlands, TX office.


The primary objective of the Manager, Document Retrieval is to oversee the daily operational workflow ensuring all clients’ needs are handled timely, professionally, and according to legal requirements and company policies. The Manager, Document Retrieval will utilize detailed problem solving skills in order to provide improvement opportunities for all staff and summarize recommendations to the supervisory team for proper implementation.

The role will also monitor the development and progression of each department head and overall staff while reporting all developments directly to the Director of Operations. This will be accomplished by utilizing analytical skills and an understanding of expected order progression. In doing so, the Manager will be able to identify control weaknesses and address trending issues that may arise. This role will be critical to executive management in the ability to foresee or predict risks that can ultimately weaken the company to reach its monthly and/or annual revenue goals.   

ESSENTIAL JOB FUNCTIONS 

  • Work with internal and external resources as needed to gain critical understanding of business operations and systems
  • Collaborate with department heads on strategic planning to better serve the company’s corporate needs.
  • Document business processes, training procedures and standard operating procedures.
  • Communicate process and/or procedural changes to department heads as dictated per business requirements.
  • Prepare reports to support conclusions and provide possible resolutions/recommendations in accordance with company standards.
  • Ensure compliance with applicable policies, procedures, and internal controls are being maintained.
  • Report monthly productivity numbers to the Director through accurate and consistent maintenance of company reporting systems and dashboards.
  • Maintain quarterly reviews of staff and department heads to ensure applied changes are being complied with, and provide any necessary follow up reports of uncorrected problem areas.
  • Assist in designing tools and models (Excel, PowerPoint, etc.) that support and compliment the Operations’ Branch of organization, performance planning, and developmental processes.
  • Attend and participate in management and/or cross-divisional meetings.
  • Handle high level escalations involving reviewing data and identifying trends and opportunity.

 

ESSENTIAL MANAGERIAL RESPONSIBILITIES

  • Carrying out all responsibilities in accordance with the company’s standards, policies, and all applicable employment laws
  • Managing and monitoring workflow and providing support, training, and techniques to assist staff in achieving department daily/weekly/monthly goals and standards. 
  • Encouraging positive morale, maintaining harmony among staff, and resolving grievances when necessary.
  • Overseeing the completion and approval of employee timecards and coordinating overtime needs with management and staff as needed.
  • Actively participating in the department’s staffing requirements including hiring, onboarding, and separating of employees.
  • Creating and implementing plan to meet department’s goals and metrics based on workload and client needs.
  • Communicating change effectively and supporting those affected by change.
  • Managing insubordinate staff when warranted and initiating coaching or corrective actions as required and/or directed by upper management.
  • Evaluating staff needs and performance, providing periodic feedback to staff and reporting any performance concerns and/or recommendations growth opportunities to management. 
  • Actively participating and successfully conducting annual performance evaluations.