Accounts Payable Specialist

Dublin City Schools

Position Purpose 
Under the general supervision of the Chief Financial Officer, this position ensures that the financial obligations of the school district are resolved by performing the following duties.

Essential Duties and Responsibilities:

1. Compares product and pricing information from vendor invoices to Purchase Orders for payment.
2. Communicates with vendors and District personnel to resolve discrepancies in product and pricing information related to invoices, statements, orders and deliveries, both verbally and in written form.
3. Monitors Accounts Payable files to ensure that all obligations are resolved in a timely manner.
4. Processes vendor invoices for payment of building construction projects.
5. Responsible for the issuance of vendor checks.
6. Operates all departmental equipment including equipment necessary for the printing, copying and folding of vendor checks.
7. Reviews vendor statements and notifies the Assistant Superintendent of Finance of past-due invoices.
8. Communicates and reports discrepancies, outstanding invoices, and errors as required.    
9. Files and maintains vendor invoice and payment records.
10. Completes all job assignments in a timely and accurate basis.
11. Participates in training programs to increase skills and proficiency related to job assignments.
12. Follows all federal and state laws, as well as Board policies.
13. Performs other duties as assigned.  

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

• Education and/or Experience:  High school diploma or general education degree (GED) and three years experience in accounts payable processing. Bachelor's Degree in Business, Accounting, or Finance preferred
• Language Skills:   Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations.  Ability to write reports, business correspondences and procedures.  Ability to effectively present information and respond to questions from administrators and employees.  
• Mathematical Skills:  Ability to add, subtract, multiply and divide in all units of measure, using whole number, common fractions and decimals.  Ability to compute rate, ratio and percent and to draw and interpret bar graphs. Ability to perform industry standard calculations typical of the accounts payable function.
• Reasoning Ability:  Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Technical Ability:  Must have considerable knowledge of computer systems, Microsoft Excel, Microsoft Office applications and query programs such as Crystal Reports.   
• Customer Service Skills:  Must be capable of interacting effectively with administrators, teachers, staff members, students, parents, and the general public using tactful and helpful customer service    

Confidential Data Exposure:   The nature of this position entails exposure to confidential data.  Confidentiality must be held regarding financial and personal information.  

Equipment 
Use standard office equipment such as personal computers, printer, copy and fax machines, and telephone. 

Travel Requirements 
Travels to school district buildings and professional meetings as required. 

Physical and Mental Demands, Work Hazards 
Work in standard office and school building environments. 
                Note:    Also see the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Functions for this position. 

FLSA Status:       Exempt

230 day work calendar

Placement on the DCS Salary Schedule based on verified experience and degree level