HiringCafe
Posted 1mo ago

Payroll Specialist

@ RailPros
View All Jobs
Irving, Texas, United States
HybridFull Time
Responsibilities:process payroll, collaborate with departments, resolve payroll issues
Requirements Summary:Associate’s degree with 2 years of experience using a payroll system; multi-state payroll; strong integrity and accuracy; excellent interpersonal and communication skills; able to work independently and in a team; proficient in MS Office; HRIS experience and Paycom preferred.
Technical Tools Mentioned:Paycom, Microsoft Office Suite, Excel, Access, PowerPoint, Word, HRIS, Adobe Acrobat
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Job Description

Who WE are:



RailPros is the premier provider of engineering and diversified safety services to America’s rail and transit industry.  Driven by a passion for our people, clients, and communities, we are committed to solving our customers’ challenges and earning their trust through teamwork, continuous improvement, and service excellence. As a people-first organization, we prioritize the well-being and growth of our employees, fostering a culture of caring and support. We believe that when our people thrive, our company thrives. 



 



Our mission is to enhance mobility, safety, and quality of life for residents, passengers, and partner companies.  We do more than just provide services – we are constantly innovating and staying abreast of industry developments to help our customers succeed. Join us in our shared goal of keeping America moving and ensuring customer satisfaction in an environment where your contributions are valued, and your growth is encouraged. Apply now and become a part of our exciting journey! 



 



Job Summary:



Join our team as a Payroll Specialist and play a crucial role in processing multi-state full cycle payroll for 500 weekly employees and 400 biweekly employees. You'll handle Certified Payroll Reports across various platforms (federal form, DIR, LCPtracker, etc.) and manage all payroll-related issues.



 



Essential Duties and Responsibilities:




  • Collaborate with leadership across multiple locations to deliver outstanding customer service throughout the payroll process.

  • Coordinate with database administrators, human resources, and other departments to ensure smooth maintenance of employee data.

  • Address and resolve all payroll-related issues promptly, escalating as necessary.

  • Review, monitor, and calculate wages, tax deductions, overtime, and other payroll elements according to state and federal laws.

  • Ensure accurate coding on all earnings and deductions by labor allocations for accounting.

  • Process and monitor garnishment orders.

  • Maintain and document all transactions related to payroll processing.

  • Integrate and process data from other databases into the HRIS.

  • Accurately enter and document changes for timely payroll processing.

  • Ensure compliance with employee/employer/unemployment taxes in all necessary states.

  • Balance payroll data against other databases and reports.

  • Conduct payroll compliance checks to ensure accuracy per Federal and State regulations.

  • Complete Certified Payroll Reports for assigned Prevailing Wage Jobs.

  • Continuously upgrade your knowledge and skills related to systems, processes, and requirements.

  • Stay current with Federal and State tax changes.

  • Ensure all payroll transactions adhere to both external and internal policies.

  • Prepare and manage reports on a weekly, bi-weekly, monthly, quarterly, and annual basis, including ad hoc reports.

  • Assist with special projects and other duties as needed.