LOCAL DISTRICT CLASSIFICATION PLAN

 

SUMMARY CLASS TITLE:  REGISTRAR

 This position is for the 2025/2026 school year. Pay will be prorated based on start date.

 

BASIC FUNCTION:

 

Maintain complete and accurate student accounting records for students in an assigned school.

 

REPRESENTATIVE DUTIES:

 

• Maintain student files related to grades, records and test results; maintain confidential files and records.


• Maintain student demographic information in computer.


• Assist school nurse in obtaining and verifying student health records such as immunizations; notify parents if additional information is needed.


• Enroll new students and assign to proper grade level, counselor and homeroom; submit proper forms and information to the Central Office.


• Withdraw students according to established procedures; complete required forms and submit to the Central Office and new school as requested.


• Process and transmit requests for undergraduate, senior and alumni transcripts and mid-year reports.


• Complete and transmit monthly reports to Central Office as assigned.


• Prepare the senior graduation list with class rank and averages; order and proofread diplomas.


• Perform clerical duties such as typing as requested; assist with special projects as needed.


• Process requests for driver verification forms.


• Assist with verifying student grades, averaging grade points and verifying eligibility for designated extracurricular clubs or activities; update student permanent records as needed.


• Operate office equipment including a computer terminal and printer, typewriter and calculator.


• Perform related duties as assigned.

 

KNOWLEDGE AND ABILITIES:

 

      KNOWLEDGE OF:

• Accurate record-keeping methods and practices.


• Basic knowledge of data processing and computer output readings.


• Modern office practices, procedures and equipment including filing, statistical record-keeping and typing.


• Correct English usage, grammar, spelling, punctuation and vocabulary.


• Reading and writing communication skills.


• Applicable sections of State Education Code and other applicable laws.


• Interpersonal skills using tact, patience and courtesy.


• Telephone techniques and etiquette.


• District organization, operations, policies and objectives.

 

Registrar - Continued                                                                                              Page 2

 

      KNOWLEDGE OF - continued:

• State regulations regarding competency tests, health records and confidentiality.

 

      ABILITY TO:

• Perform complex clerical tasks involving independent judgment and requiring accuracy.


• Establish and maintain official permanent records of students.


• Read, interpret, apply and explain rules, regulations, policies and procedures.


• Post, check and maintain file and statistical records accurately.


• Establish and maintain cooperative and effective working relationships with students, staff and the public.


• Add, subtract, multiply and divide quickly and accurately.


• Operate office equipment including computer terminal and printer, typewriter and calculator.


• Type at an acceptable rate of speed.


• Work independently with little direction.


• Meet schedules and time lines.


• Work confidentially with discretion.


• Communicate effectively both orally and in writing.

 

EDUCATION AND EXPERIENCE:

 

Any combination equivalent to:  high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and three years of responsible clerical experience including one year experience working with student records.