Classification: Part Time (up to 24 hours/week), Non-Exempt 
Reports To: Controller 
Supervision Given: N/A 

 

Position Overview 

The A/P Specialist is responsible for managing the full-cycle AP function with a focus on accuracy, timeliness, and compliance. The ideal candidate will have hands-on experience using accounting software and understanding of financial operations. 

Key Responsibilities 

• Process all invoices, expense reports, and payment requests, ensuring appropriate coding and approvals and supporting documentation. 

• Match purchase orders, contracts, and packing slips with invoices to verify accuracy. 

• Maintain vendor files, including W-9s, contracts, and correspondence. 

• Prepare weekly payment runs (ACH, checks). 

• Monitor and resolve discrepancies or issues with vendors and internal departments. 

• Generate AP aging reports and other financial reports as needed. 

• Ensure compliance with internal controls, funder requirements, and audit standards. 

• Support audits by providing documentation and transaction history. 

• Maintain positive vendor relations and respond to inquiries in a timely manner. 

• Other tasks as assigned