Summary: The Assistant Registrar and Coordinator of Admissions is the primary position who processes admissions applications, communicates with students during the admissions process, and ensures student data is entered accurately in the student information system. This position also supervises the College’s Testing Center and supports the Registrar in activities related to student records. This position is governed by state and federal laws and agency/institution policy.

Job Duties and Responsibilities:

• Supervise the Testing Center and ensure Testing Center staff administer exams in compliance with established rules, regulations, and policies.
• Process student applications and ensure student records are entered correctly in the student information system.
• Manage the application and onboarding process for international students and coordinate support services for international students as needed.
• Maintain accurate documentation on file with SEVIS for all international students and comply with federal, state, and institutional rules and regulations impacting international students.
• Safeguard the integrity of student records data and work to ensure necessary quality assurance measures are identified, implemented, and maintained.
• Assist the Registrar with the development and enforcement of the College's regulations and policies for enrolling students, for issuing transcripts and diplomas, and for the maintenance and security of academic records and grades.
• Oversee the validation and correction of data in conjunction with the Institutional Research staff.
• Evaluate operations and activities of assigned unit; implement improvements and modifications; prepare various reports on operations and activities.
• Maintain strict confidentiality and security of student and staff records.
• Work closely with others within the Registrar’s Office, Information Technology, Institutional Research, and others across the college on data and systems matters related to student records, registration, transcripts, data integrity and operational reporting.
• Participate in the selection of staff as appropriate and conduct performance evaluations for direct reports.
• Foster an environment that embraces diversity, integrity, trust, and respect.
• Build and maintain positive working relationships with co-workers, other college employees and the public using the principles of good customer service.
• Participate in professional development appropriate to the responsibilities of the position.
• Perform other related duties, as required.

Knowledge, Skills, and Abilities:

• Ability to recognize situations that require referral to other departments and ability to refer students to appropriate supports with dignity and respect.
• Ability to present information clearly and concisely.
• Bachelor's degree or equivalent combination of education and experience.
• Understand FERPA as it relates to student information.
• Excellent written communication, analytical, interpersonal, and organizational skills.
• Ability to work cooperatively and collaboratively with numerous and diverse individuals and groups in a higher education setting.
• A dedication to providing excellent customer service in-person, on the telephone, or using video conferencing technologies.
• Ability to function effectively in a fast-paced environment during peak enrollment periods.